City of Madison, Wisconsin | Legislative Information Center
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File #: 58534    Version: 1 Name: Authorizing the renewal of a non-competitive contract with ImageTrend, Inc. for the Madison Fire Department’s incident reporting system.
Type: Resolution Status: Passed
File created: 12/2/2019 In control: FINANCE COMMITTEE
On agenda: 2/25/2020 Final action: 2/25/2020
Enactment date: 3/2/2020 Enactment #: RES-20-00147
Title: A resolution authorizing the renewal of a non-competitive service contract with ImageTrend, Inc. for the Madison Fire Department’s incident reporting system.
Sponsors: Paul E. Skidmore
Attachments: 1. ImageTrend, Inc. - Non-Competitive Selection Request - CC Approval Required January 2020.pdf
Fiscal Note
The proposed resolution authorizes a multi-year renewal of the software support and maintenance for the Fire Department’s incident reporting system. This contract is funded by remaining fund balance of the Metropolitan Medical Response System (MMRS) grant. Annual costs are estimated at $30,000 per year. The current unassigned MMRS (Munis #12203020) fund balance of $208,000 can continue to support this contract for six years, at which point the costs would need to be funded by the Department’s operating budget.

Title
A resolution authorizing the renewal of a non-competitive service contract with ImageTrend, Inc. for the Madison Fire Department’s incident reporting system.

Body
WHEREAS, the Madison Fire Department incident reporting system was initially purchased with grant funds from ImageTrend, Inc. in 2011, the initial contract was authorized by the Common Council in 2013 for a three-year term with three optional one-year renewals; and

WHEREAS, ImageTrend, Inc. is a software company that develops industry-specific software for public safety and emergency medical services. ImageTrend’s software solution connects fire incident data, pre-hospital patient care records, and the computer aided dispatch to create comprehensive connected data for reporting and operations. The Madison Fire Department utilizes the ImageTrend Elite reporting software to track all fire and EMS incidents and the software is also utilized by Dane County EMS; and

WHEREAS, the Madison Fire Department needs on-going hosting and support for the incident reporting system and the Information Technology staff have approved of this software; and

WHEREAS, the Fire Department desires to renew the contract in one-year terms for the useful life of the software; and

WHEREAS; the existing contract with ImageTrend, Inc. allows for annual renewal upon mutual agreement with an annual price increase not to exceed inflation, with the annual price for 2020 being $23,806.59; and

WHEREAS, ...

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