City of Madison - File #: 58653

• File #: 58653
• Version: 1
• Name: Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for professional architecture and engineering design
• Type: Resolution
• Status: Passed
• File created: 12/10/2019
• In control: Engineering Division
• On agenda: 1/7/2020
• Final action: 1/7/2020
• Enactment date: 1/10/2020
• Enactment #: RES-20-00021
• Title: Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for professional architecture and engineering design services for the Sycamore Ave Public Works Maintenance Facility-Office Remodel Project. (17th AD)
• Sponsors: BOARD OF PUBLIC WORKS

Date	Ver.	Action By	Action	Result
1/7/2020	1	COMMON COUNCIL	Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25	Pass
12/11/2019	1	BOARD OF PUBLIC WORKS	RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICER	Pass
12/10/2019	1	Engineering Division	Refer

Fiscal Note
The proposed resolution authorizes an amendment to an existing contract for professional architecture and engineering design services for the Sycamore Avenue Public Works Maintenance Facility-Office Remodel Project for the amount of $20,000. The new contract as amended would total $55,540. Funds are available in the 2019 Capital Budget under MUNIS Project 11314-Streets East Office Remodel.
Title
Authorizing the Mayor and City Clerk to execute an amendment to the existing Purchase of Services contracts between the City of Madison and Hein Engineering Group Inc. and Destree Design Architects Inc. for professional architecture and engineering design services for the Sycamore Ave Public Works Maintenance Facility-Office Remodel Project. (17th AD)
Body
WHEREAS, the 2019 Capital Budget includes $2,908,197 for Streets East Office Remodel; and

WHEREAS, the City Engineering Division intended to complete the majority of the design work in house but needed Mechanical, Electrical, and Plumbing (MEP) services from a qualified consultant, and

WHEREAS, the parties, the City of Madison ("City") and Hein Engineering Group (“Engineer”) entered into a contract for the purchase of professional engineering design and construction administration services for the Office Remodel project in July, 2016 ($23,900) after competitive Request for Bids (RFB) processes;, with three (3) quotes received and quotes were less than $25,000 so a formal RFP was not required; and

WHEREAS, the workload of the Facilities Section did not allow for the in house design as originally planned, and

WHEREAS, the parties entered into Design Amendment #1 on November 28, 2018, Amendment #2 on January 04, 2019, and Amendment #3 on November 6, 2019 for a total cost of $35,540 to acquire additional MEP services and structural engineering services necessary to complete the design of the project; and

WHEREAS, additional structural engineering services are required to strengthen existing structura...