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File #: 58293    Version: Name: 2020 Year-End Appropriation Adjustment Resolution.
Type: Resolution Status: Passed
File created: 11/14/2019 In control: Finance Department
On agenda: 11/19/2019 Final action: 12/3/2019
Enactment date: 12/6/2019 Enactment #: RES-19-00821
Title: Amending the 2019 Adopted Operating Budget by appropriating a net amount of $950,000 from the General Fund balance to agency budgets, and $90,000 from the Library Fund balance, and making transfers of appropriations between and within agencies.
Sponsors: Satya V. Rhodes-Conway
Attachments: 1. 58293 v1.pdf

Fiscal Note

This resolution appropriates a variety of expenditures not anticipated in the 2019 Adopted Budget. The resolution authorizes $950,000 in new appropriations funded from the General Fund balance. These appropriations bring the 2019 Revised Operating Budget much closer to the State of Wisconsin Expenditure Restraint Program limit and help preserve expenditure authority in future years. Adoption of this resolution has no impact on the tax levy. It is anticipated that, following this transfer, the unreserved, undesignated, and unassigned General Fund balance will remain above the target of 15 percent of 2019 expenditures. 

 

The resolution also appropriates $300,000 in reimbursed revenue from FEMA resulting from the August 2018 flooding event. This revenue is deposited as an agency revenue in Direct Appropriations, the expense authority will increase the appropriation for the 2019 Contingent Reserve by $300,000, which will be transferred to agency budgets, with no impact on net General Fund expenditures.

 

In addition to new appropriations, the resolution also includes a series of transfers across and within departments. These adjustments reflect projected spending levels through the 3rd Quarter; all proposed transfers are net neutral. Among these transfers is fully expending the 2019 Contingent Reserve. As of the November 19th Common Council meeting the remaining balance of the Contingent Reserve is $1,445,620 (this amount does not include the increase proposed in this resolution).

 

The resolution also changes the funding source for $1.68 million of Water Utility capital projects from utility reserves to revenue bond proceeds.  This change will help improve the utility’s unassigned cash balance at the end of 2019.

Title

Amending the 2019 Adopted Operating Budget by appropriating a net amount of $950,000 from the General Fund balance to agency budgets, and $90,000 from the Library Fund balance, and making transfers of appropriations between and within agencies.

Body

General and Library Funds

 

Appropriation Increases and Decreases

As of the 2019, 3rd Quarter projection the General and Library funds are projecting an $815,000 surplus. This resolution increases General Fund appropriations by $950,000; increases the Library Fund appropriations by $90,000; and transfers $3,035,000 across various agency budgets (including the remaining balance of the Contingent Reserve).

 

 

Increase Amounts

 

 

Direct Appropriations

42-Intergov Rev (Revenue)

(300,000)

Direct Appropriations

56-Con Reserve

300,000

Fire Department

51-Salaries & 52-Benefits

1,900,000

Streets Division

51-Salaries

400,000

Streets Division

54-Purchased Services

700,000

Police Department

52-Benefits

985,000

General Fund Revenue

48-Fund Balance (Revenue)

(950,000)

 

Total

3,035,000

 

Decrease Amounts

 

 

Direct Appropriations

51 & 52-Salaries & Benefits

(740,000)

Direct Appropriations

56-Contingent Reserve

(1,795,000)

Attorney

51-Salaries

(125,000)

Building Inspection

51-Salaries

(140,000)

Economic Development

51-Salaries

(135,000)

Engineering

51-Salaries

(100,000)

 

Total

3,035,000

 

 

Increase Amounts

Direct Appropriations: Increase revenues within Direct Appropriations by $300,000 from federal and state sources resulting from reimbursement for 2018 flood-related expenses. Appropriate these funds in the 2019 Contingent Reserve.

 

Fire Department: Increase the salary budget by $1,100,000 to offset overtime expenses and reduce salary savings. Increase the benefit budget by $800,000 to offset benefits associated with health insurance, retirements and overtime.

 

Police Department: Increase the benefit budget by $985,000 for costs associated with non-annualized pay types.

 

Streets Division: Increase the salary budget by $400,000 for overtime costs associated with snow, and purchased services by $700,000 for contractor snow removal.

 

Decrease Amounts

Attorney: Decrease the salary budget by $125,000; the projected surplus is the result of salary savings.

 

Building Inspection: Decrease the salary budget by $140,000; the projected surplus is the result of salary savings.

 

Economic Development: Decrease the salary budget by $135,000; the projected surplus is the result of salary savings.

 

Engineering: Decrease the benefit budget by $100,000; the projected surplus is the result of charging time to other funding sources.

 

Library Fund

Library: Appropriate $90,000 from the Library fund balance offset a decrease in the Department’s budgeted 2019 revenue.

 

Intra-Agency Transfers

The adjustments listed below reflect appropriation transfers authority across expenditure major spending categories based on 3rd Quarter expenditures. All of the transfers included below are net neutral within agency budgets.

AGENCY

DECREASE

 

 

INCREASE

 

 

Major

        Amount

 

Major

Amount

Assessor

54-P Services

10,000

 

53-Supplies

10,000

Parks

54-P Services

29,000

 

53-Supplies

29,000

Fleet

54-P Services

100,000

 

57-Agency Charges

100,000

Common Council

52-Benefits

5,000

 

53-Supplies

5,000

Common Council

52-Benefits

3,500

 

54- P Services

3,500

 

 

147,500

 

 

147,500

 

 

New Appropriations: Non General Fund

 

Public Health: Transfer $271,000 from benefits to salaries ($28,800), supplies ($26,000), purchased services ($33,450), and debt ($182,750).

 

Stormwater Utility: Transfer $80,000 from salaries to supplies ($40,000) and purchased services ($40,000) for street-sweeping related expenditures; and, increase the trade-in allowance in the 2019 Street Sweeping Equipment capital project by $26,505 funded by trade-in allowance revenue.

 

Water Utility: Increase transfer in from debt to fund $1,680,000 in projects through revenue bonds. These projects were budgeted to be funded by reserves, but will instead be funded by revenue bonds to reflect reductions in revenue received through the 3rd quarter. Projects affected include Water Utility Facility Improvements ($210,000), Water Hydrant Replacement Program ($510,000), Vehicle & Equipment Program ($368,000), Chlorinators & Floridators ($20,000), Water Meter Program ($171,000), New Water Valve Cut-Ins ($15,000), Unit Well Rehabilitation Program ($60,000), and Water Utility Facility Improvements - Olin Vehicle Storage Building Roof Repair ($325,000).

 

Finally, the resolution authorizes the Finance Director to determine which fund balances should be designated as “assigned”, as recommended in Government Accounting Standards Board (GASB) statement No. 54, “Fund Balance Reporting and Governmental Fund Type Definitions”.

 

WHEREAS, the City could appropriate an additional $950,000 from the General Fund balances to these purposes and remain eligible for future payments under the State’s Expenditure Restraint Program; and,

 

WHEREAS, the Finance Director is authorized to determine which fund balances should be designated as “assigned”, consistent with Government Accounting Standards Board (GASB) recommendations

 

NOW THEREFORE LET IT BE RESOLVED, that the Common Council amends the 2019 Budget to authorize the aforementioned adjustments to expenditure categories within and across departments.