City of Madison, Wisconsin | Legislative Information Center
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File #: 57892    Version: 1 Name: Request from University of Wisconsin - Madison American Society of Civil Engineers for the use of Vilas Park on April 3 and 4, 2020 for the setup, event, and take-down for the Great Lakes Student Conference.
Type: Communication Status: Approved
File created: 10/21/2019 In control: BOARD OF PARK COMMISSIONERS
On agenda: Final action: 11/6/2019
Enactment date: Enactment #:
Title: Request from University of Wisconsin - Madison American Society of Civil Engineers for the use of Vilas Park on April 3 and 4, 2020 for the setup, event, and take-down for the Great Lakes Student Conference.
Attachments: 1. Great Lakes Student Conference app.pdf
Title
Request from University of Wisconsin - Madison American Society of Civil Engineers for the use of Vilas Park on April 3 and 4, 2020 for the setup, event, and take-down for the Great Lakes Student Conference.



Body
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.

Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event are
Tag Evers - district13@cityofmadison.com

Insurance: Organizer will submit a $1,000,000 certificate of insurance covering this activity which names the City of Madison as “additional insured.”

Setup: Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.

Damage Deposit: Organizer will leave a $1,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.

Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.

Setup: Organizer will post signs at the trailer loading parking lot prior to Friday, April 3, 2020 alerting the public that the lot will be closed. Include the days and times that it will be closed to the public.

Setup: Organizer is responsible for cordoning off the portion of the parking lot that will be use...

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