City of Madison, Wisconsin | Legislative Information Center
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File #: 57429    Version: Name: SUBSTITUTE Authorizing the noncompetitive purchase from DLT Solutions, LLC of a subscription for Autodesk AutoCAD and Civil 3D software to facilitate Engineering design and plan preparation for all Public Works projects.
Type: Resolution Status: Filed
File created: 9/9/2019 In control: Engineering Division
On agenda: 10/1/2019 Final action: 10/16/2019
Enactment date: Enactment #:
Title: SUBSTITUTE Authorizing the noncompetitive purchase from DLT Solutions, LLC of a subscription for Autodesk AutoCAD and Civil 3D software to facilitate Engineering design and plan preparation for all Public Works projects.
Sponsors: Satya V. Rhodes-Conway, Michael E. Verveer
Attachments: 1. DLT Quote (4773209) [Ref 1445898].pdf, 2. DLT Quote (4773209) [Ref 1446710].pdf, 3. 57429-Ver 1.pdf
Fiscal Note
The proposed resolution authorizes the migration from a 1-yr renewal to a 3-yr renewal for the purchase of Autodesk licensing, subscription and support services for the use of Autodesk AutoCAD and Civil 3D design software. DLT Solutions, LLC quoted a cost of $131,319 for a 1-year renewal and $360,492.72 for a 3-yr renewal. The City Engineer has recommended the 3-yr renewal option in the Engineering 2020 budget in an effort to save the City $33,464.28 over that 3-yr period. Funding is available in the Engineering, Sewer Utility and Stormwater Utility Operating Budgets. Under the 3-yr renewal option, Engineering shall pay the entire amount in 2020 booking 1/3 to expense and the other 2/3 to Prepaid Expense. Then in each of the following years, 1/2 of the amount in Prepaid Expense will be transferred to expense.
Title
SUBSTITUTE Authorizing the noncompetitive purchase from DLT Solutions, LLC of a subscription for Autodesk AutoCAD and Civil 3D software to facilitate Engineering design and plan preparation for all Public Works projects.
Body
WHEREAS, City Public Works departments (Engineering, Parks, Transportation and Water Utility) are presently amid a CAD and design software conversion from prior Bentley Microstation and InRoads solutions to a new Autodesk AutoCAD and Civil 3D environment; and

WHEREAS, the City is currently the licensee for 1-yr software subscription with DLT Solutions, LLC set to expire on February 27, 2020; and

WHEREAS, Autodesk software products are available for purchase from DLT Solutions LLC, Autodesk’s authorized master government reseller through the State of Wisconsin contract 505ENT-M16-VARSOFTWARE-00; and

WHEREAS, Engineering strives to be proactive in our efforts to reduce costs to the City, which has been challenging due to a trend of significant increases to software and licensing costs that continue across the entire market; and

WHEREAS, Engineering requested DLT Solutions, LLC provide 1-yr and 3-yr renewal option...

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