Fiscal Note
The 2019 Capital Budget includes $250,000 for the initial design work for a Public Works facility on the Far West Side (MUNIS Project 11038). The total project is estimated to cost $40,000,000. The 2020 Executive Capital Budget and CIP has placed the project on the Horizon List subject to additional planning and a cost benefit analysis of the new facility. The Executive Budget and CIP does not appropriate any additional funding for construction of the project. Existing funds will support Phase 1 of the proposed contract, subsequent phases are subject to future appropriations.
Title
A resolution authorizing the Mayor and City Clerk to enter into a competitively-selected, two-phased Architectural Design services contract of more than 5 years with Engberg Anderson Inc. (9th AD)
Body
WHEREAS the 2018 Capital Budget includes $250,000 for the Streets Far West Facility project; and
WHEREAS the Engineering Division requires consulting services in order to complete the Pre-Design, Schematic Design, Design Development, Construction Documentation, Bidding and Negotiation, Construction Administration, and Warranty phases of the project; and
WHEREAS, the Engineering Division worked with the Purchasing Division to issue RFP # 8833 to solicit proposals for such services, and received 4 proposals; and
WHEREAS, an evaluation team consisting of Purchasing and relevant Engineering, Streets, Parks, and Fleet Divisions staff conducted a detailed evaluation, scored and ranked each of the proposals using criteria including cost, skill, past performance, and references; interviewed finalists and Engberg Anderson Inc. was selected through this process; and
WHEREAS, the RFP broke the work down into two phases. The first is the “Pre-Design” phase and if this is successful and acceptable to the City, the City would proceed to the second phase which includes Schematic Design, Design Development, Construction Documentation, Bidding and Negotiation, Construction Administration, and Warranty work by the consultant; and
WHEREAS, Engberg Anderson Inc. proposed a fee of $99,000 for the Pre-Design phase, which will define the program of the Far West Public Works Facility, create a masterplan, establish the probable costs; anticipated to be completed by first quarter of 2020; and an estimated fee over $1,000,000 to complete the second phase, which is the bulk of the consulting work; and
WHEREAS, assuming successful completion of the Pre-Design phase by Engberg Anderson Inc. as determined by the City Engineer, and if budget authority is granted by the Common Council, the contract would be extended or amended as appropriate to authorize the contractor to proceed to the second phase and all of the other deliverables required by RFP # 8833; and
WHEREAS, if the contract proceeds to the second phase it is anticipated to be completed by December 31, 2025, just over 6 years, and under MGO 4.26(3)(e) service contracts of more than 5 years require Common Council approval;
NOW THEREFORE BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign a contract with Engberg Anderson Inc. for phase one, and
NOW THEREFORE BE IT FURTHER RESOLVED, upon successful completion of phase one, as determined by the City Engineer, and subject to the necessary budget authority, that the Mayor and City Clerk are authorized to sign amendments with Engberg Anderson Inc. for phase two.