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File #: 55088    Version: 1 Name: Authorizing the Mayor and City Clerk to Execute an amendment to the contract with AVA Civic Enterprises, Inc. as a sole source for Project Director Services for the construction phase of the Public Ramp and Judge Doyle Podium and the request for proposals
Type: Resolution Status: Passed
File created: 3/13/2019 In control: FINANCE COMMITTEE
On agenda: 4/16/2019 Final action: 4/16/2019
Enactment date: 4/22/2019 Enactment #: RES-19-00316
Title: Authorizing the Mayor and City Clerk to Execute an amendment to the contract with AVA Civic Enterprises, Inc. as a sole source for Project Director Services for the construction phase of the Public Ramp and Judge Doyle Podium and the request for proposals to seek a developer to complete the private portion of the Judge Doyle-Block 88 Project.
Sponsors: Michael E. Verveer
Attachments: 1. AVA Civic Enterprises, Inc. Non-Competitive Selection Request - CC Approval Required March 2019.pdf, 2. AVA Civic Enterprises, Inc. Non-Competitive Selection Request - CC Approval Required March 2019.pdf
Fiscal Note
The proposed resolution authorizes execution of a contract with AVA Civic Enterprises, Inc. as the sole source for providing the scope of services attached as exhibit A. The term of the proposed contract shall be until December 31, 2019, unless otherwise extended, and payment will not exceed $31,500 without prior authorization. The 2019 Adopted Capital Budget includes sufficient funding for the Judge Doyle project and the proposed contract amount.

Title
Authorizing the Mayor and City Clerk to Execute an amendment to the contract with AVA Civic Enterprises, Inc. as a sole source for Project Director Services for the construction phase of the Public Ramp and Judge Doyle Podium and the request for proposals to seek a developer to complete the private portion of the Judge Doyle-Block 88 Project.
Body
WHEREAS, since 2011 George E. Austin has acted as the City’s project director and staff team lead for the Judge Doyle Project through a series of contracts between the City and his company, AVA Civic Enterprises, Inc. (“AVA”); and,

WHEREAS, on July 5, 2016, the Common Council adopted RES-16-00510 approving the City to enter into a development agreement with Beitler Real Estate Services (the “Development Agreement”); and,

WHEREAS, in accordance with Section 5.1(a)(1) of the Development Agreement, George Austin was chosen to act as City Agent in the development of the Public Ramp, based on his experience both professionally and in the negotiation of the Development Agreement in accordance with MGO 4.26(4)(a)(7); and,

WHEREAS, on September 20, 2016, the Common Council adopted RES-16-00713 authorizing the Mayor and City Clerk to execute a contract with AVA for services to lead the pre-construction phase of planning and implementation for the Judge Doyle Project as the sole source for providing the services with payment based on time and materials with expenditures not to exceed $60,000 without prior authorization (the “Prior Contract”); and,

WHEREAS, on ...

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