City of Madison, Wisconsin | Legislative Information Center
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File #: 54511    Version: 1 Name: Authorizing the Mayor and City Clerk to enter into a competitively-selected, 2-year service contract with three optional 2-year renewal terms with Ergometrics, Inc.
Type: Resolution Status: Passed
File created: 2/18/2019 In control: Fire Department
On agenda: 3/19/2019 Final action: 3/19/2019
Enactment date: 3/25/2019 Enactment #: RES-19-00237
Title: Authorizing the Mayor and City Clerk to enter into a competitively-selected, 2-year service contract with three optional 2-year renewal terms with Ergometrics, Inc.
Sponsors: Paul E. Skidmore
Fiscal Note
The proposed resolution authorizes a competitively-selected, two-year service contract with three optional two-year renewal terms with Ergometrics, Inc. to facilitate the firefighter applicant process. The cost of the 2019-2020 contract is $54,790. In 2019, this includes $16,980 for job analysis, $3,120 for development of the written exam, and $15,020 for development of the physical ability testing for a total of $35,120. The Fire Department’s 2019 operating budget includes $22,000 for this contract. The additional $13,120 will be funded through savings in other purchased services.

The cost in 2020 is $10,000 for the written exam scoring and $9,670 for the oral interview development and scoring for a total of $19,670.

The cost of the first renewal term (2021-2022) is approximately $3,000 in 2021 for test development and $22,000 in 2022 for the actual testing, interviews and physical ability scoring.

No appropriation is required.

Title
Authorizing the Mayor and City Clerk to enter into a competitively-selected, 2-year service contract with three optional 2-year renewal terms with Ergometrics, Inc.

Body
WHEREAS, the Madison Fire Department utilizes a consultant contractor to facilitate the firefighter applicant process; and

WHEREAS, the previous contract expired on August 31, 2018; and

WHEREAS, the Purchasing Division and Fire Department through a competitive process solicited proposals for RFP #8765, Applicant Process Consultant, and received one written proposal; and

WHEREAS, an evaluation team consisting of Purchasing staff and relevant Fire, Human Resources, and Civil Rights Department staff conducted a detailed evaluation, scored and ranked the proposal using criteria including cost, skill, equipment, past performance, and references; and Ergometrics, Inc. received the highest score; and

WHEREAS, Ergometrics, Inc. proposed a contract price not to exceed $54,790 per two-year applicant process; and,

WHEREAS, the City’s RFP advertised...

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