City of Madison, Wisconsin | Legislative Information Center
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File #: 54755    Version: 1 Name: Authorizing the Mayor and City Clerk to execute a non-competitive purchase of services contract with Lexipol for implementation and subscription to the Fire Policy and Procedure Manual Review and Updating Service.
Type: Resolution Status: Passed
File created: 2/18/2019 In control: Fire Department
On agenda: 3/19/2019 Final action: 3/19/2019
Enactment date: 3/25/2019 Enactment #: RES-19-00243
Title: Authorizing the Mayor and City Clerk to execute a non-competitive purchase of services contract with Lexipol for implementation and subscription to the Fire Policy and Procedure Manual Review and Updating Service.
Sponsors: Paul E. Skidmore
Attachments: 1. Lexipol, LLC. Non-Competitive Selection Request - CC Approval Required February 2019.pdf
Fiscal Note
The proposed resolution authorizes a non-competitive purchase of services contract with Lexipol for implementation and subscription to the Fire Policy and Procedure Manual Review and Updating Service. The 2019 cost of the service is $71,061; including $50,250 for implementation and $20,811 for the 2019 subscription. Lexipol has proposed discounted municipal subscription pricing for additional terms up to five years ($21,500 in 2020, $22,200 in 2021, and increasing by no more than 5% ongoing). The Wisconsin Mutual Municipal Insurance Company (WMMIC) will reimburse the City $13,000 each year to support the subscription service cost. The Fire Department will generate savings in the purchased services major to cover the costs of this contractin 2019.
Title
Authorizing the Mayor and City Clerk to execute a non-competitive purchase of services contract with Lexipol for implementation and subscription to the Fire Policy and Procedure Manual Review and Updating Service.

Body
The Madison Fire Department utilizes a Policy and Procedure (P&P) manual and a Standard Operating Guideline (SOG) manual that directs its employees on almost all aspects of their job duties from administrative procedures to emergency response operations. In order for these P&P’s and SOG’s to be legal, effective and pertinent, it is necessary to update them yearly based on changing laws and changing industry standards. It has been extremely challenging for the Madison Fire Department to effectively track changes in laws, regulations, standards and best practices in order to keep the P&P’s and SOG’s up-to-date. In consulting with the City Attorney’s Office and the City Risk Manager, the Madison Fire Department has concluded that the most economical and efficient manner to conduct a thorough review of all P&P’s and SOGs and insure that they are kept up to date is to contract out for this service.

The Madison Fire Department researched and reviewed Lexipol’s ability to provide the...

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