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Request from USATF for the use of Yahara Hills Golf Course on Saturday, November 9 and Sunday, November 10, 2019 for Wisconsin USATF Association Cross Country Meet (Qualifer for the USATF Junior Olympic National Cross Country Meet)
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is:
Michael J. Tierney - district16@cityofmadison.com
Insurance: Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Park Use: A planning meeting will be scheduled with Madison Parks Staff, Madison Parks Golf Operations Supervisor, USATF, and Badger Track Club in spring and late September to discuss and review event details and conditions for the event.
Setup: Organizer will coordinate event activities with Madison Parks Golf Operations Supervisor, Theran Steindl, tsteindl@cityofmadison.com and Ranger Staff to determine schedule, signage and staffing for closing the Yahara Hills Golf Course.
Setup: Madison Parks Golf Operations Supervisor will work with the organizer to agree upon final routes for the different races. Madison Parks Golf Supervisor will have final approval of the final routes
Setup: Organizer will contact the East Parks Maintenance Supervisor, Kristin Mathews, at kmmathews@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Or...
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