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Request from the Wisconsin Daylily Society for the use of Olbrich Park on Thursday, August 15 through Tuesday, August 19, 2019 for setup, the event, and take-down.
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is:
Marsha A. Rummel - district6@cityofmadison.com &
David Ahrens- district15@cityofmadison.com
Notification: Organizer will contact Olbrich Botanical Gardens, Patti Jorenby at pjorenby@cityofmadison.com
, to coordinate schedules and determine parking restrictions/availability at the Gardens on the day of the event.
Insurance: Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Setup: Organizer will contact the East Parks Maintenance Supervisor, Kristin Mathews, at kmmathews@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Organizer will submit a detailed parking/traffic plan for the event.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
Temporary Structures: If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before 08/15/2019 and will get the Ticket Number for the location. There is a fee(s) f...
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