City of Madison, Wisconsin | Legislative Information Center
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File #: 53076    Version: 1 Name: Authorizing the Mayor and City Clerk to enter into a competitively-selected contract with IPS GROUP, INC., for the purchase, installation, and maintenance/support of parking meters and software services.
Type: Resolution Status: Passed
File created: 9/5/2018 In control: Parking Utility
On agenda: 10/16/2018 Final action: 10/16/2018
Enactment date: 10/18/2018 Enactment #: RES-18-00736
Title: Authorizing the Mayor and City Clerk to enter into a competitively-selected contract with IPS GROUP, INC., for the purchase, installation, and maintenance/support of parking meters and software services.
Sponsors: Ledell Zellers, David Ahrens, Steve King
...Fiscal Note
The proposed resolution authorizes a competitively-selected contract with IPS GROUP, INC., for the purchase, installation, and maintenance/support of parking meters and software services. The contract funds meters, parts, software licensing fees, maintenance and support, and transaction fees for an initial term of five (5) years with fixed pricing, and five (5) additional (1) year renewal options with price increases based on CPI inflation, not to exceed 3% annually. The capital cost for the purchase of six hundred fifty (650) single space meters and five (5) multi-space machines is approximately $350,000. Funding is available in the Parking Utility’s capital budget project, Single Space Meter Replacement (Munis project #16003). Operating expenses, including monthly software license and data fees, transaction fees, and battery replacement costs, are approximately $158 per space per year, for an estimated total annual operating cost of $103,000 and are included the Utility’s 2019 operating budget request (Munis accounts 54145 and 54625).

Title
Authorizing the Mayor and City Clerk to enter into a competitively-selected contract with IPS GROUP, INC., for the purchase, installation, and maintenance/support of parking meters and software services.
Body
SINGLE-SPACE METERS

WHEREAS, the Parking Division of the Department of Transportation has approximately six hundred fifty (650) on-street, and seventy (70) off-street “coin-only” mechanical parking meters remaining in the system that have not yet been replaced by meters that can accept multiple forms of payment; and

WHEREAS, to better serve the public and improve customer service and convenience, the Parking Division is seeking to replace all remaining “coin-only” parking meters with meters that accept payment by coin, credit card, and mobile-payment options; and

WHEREAS, IPS GROUP, INC. was awarded a contract by the National Cooperative Purchasing Alliance, through a competitive purchasing process...

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