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File #: 52975    Version: 1 Name: Authorizing the Mayor & City Clerk to execute Amendment No. 1 for additional consulting services to the Contract for Professional Services with Saiki Design, Inc. (formerly Ken Saiki Design, Inc.) for James Madison Park Master Plan & Shelter Design throug
Type: Resolution Status: Passed
File created: 8/27/2018 In control: Engineering Division
On agenda: 9/25/2018 Final action: 9/25/2018
Enactment date: 9/28/2018 Enactment #: RES-18-00684
Title: Authorizing the Mayor and City Clerk to execute Amendment No. 1 for additional consulting services to the Contract for Professional Services with Saiki Design, Inc. (formerly Ken Saiki Design, Inc.) for James Madison Park Master Plan and Shelter Design through a non-competitive contract. (2nd AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 1. Saiki Design Inc. Non-Competitive Selection Request - CC Approval Required August 2018.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsWatch
9/25/20181 COMMON COUNCIL Adopt Under Suspension of Rules 2.04, 2.05, 2.24, and 2.25Pass Action details Meeting details Not available
9/5/20181 BOARD OF PUBLIC WORKS RECOMMEND TO COUNCIL TO ADOPT UNDER SUSPENSION OF RULES 2.04, 2.05, 2.24, & 2.25 - REPORT OF OFFICERPass Action details Meeting details Not available
8/27/20181 Engineering Division Refer  Action details Meeting details Not available

Fiscal Note

The proposed resolution authorizes an amendment for additional consulting services to the existing contract for the James Madison Park Master Plan and Shelter Design. The additional services are being procured through a non-competitive process with Saiki Design, Inc. (formerly Ken Saiki Design, Inc.) Funding is available in the Parks Division James Madison Improvements project (Munis project #17170).The current contract amount is $203,340. Additional cost for this amendment will not exceed a total of $18,025. Sufficient budget authority exists in James Madison Park project to fund the proposed contract amendment.

Title

Authorizing the Mayor and City Clerk to execute Amendment No. 1 for additional consulting services to the Contract for Professional Services with Saiki Design, Inc. (formerly Ken Saiki Design, Inc.) for James Madison Park Master Plan and Shelter Design through a non-competitive contract.  (2nd AD)

Body

WHEREAS, The City of Madison has previously entered into a contract for Professional Services with Saiki Design, Inc. to provide additional limited professional architectural and engineering consultant services for the James Madison Park Master Plan and Shelter Design per Resolution RES-17-00859, File No. 49143; and

 

WHEREAS, Saiki Design, Inc. has completed the neighborhood and community engagement process for Phase 1 and Phase II of the James Madison Park Master Plan and Shelter Design included in the original contract with the City of Madison; and 

 

WHEREAS, as a result of the Phase I and Phase II engagement process, additional engagement and analysis was for this project; and

 

WHEREAS, Saiki Design, Inc. proposed a contract amendment price of $18,025.00 for additional services not previously contemplated in the original contract scope of services for the James Madison Park Master Plan and Shelter Design; and

 

WHEREAS, under MGO 4.26(3) service contracts between one and three years with an average more than fifty thousand ($50,000) per year of the contract require approval of the Common Council.

 

WHEREAS, for the reasons stated in the attached Noncompetitive Selection Request Form, the proposed contract amendment with Saiki Design, Inc. meets the exception to the bidding process in section 4.26(4)(a)7. which states “A particular consultant has provided services to the City on a similar or continuing project in the recent past, and it would be economical to the City on the basis of time and money to retain the same consultant”; and

 

WHEREAS, Saiki Design, Inc. is qualified to do this work.

 

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to execute Amendment No. 1 to the existing James Madison Park Master Plan and Shelter Design agreement with Saiki Design, Inc. to provide additional consulting services, as further detailed in the scope of services.