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Request from Reebok & Brittingham Boats, LLC for the use of Olin and Brittingham Parks for the Reebok FitBarge. The organizer is requesting to launch on July 24th and remove the barge on Aug. 8th at the Olin Boat Launch. They are requesting the use of Olin and Brittingham Parks to shuttle people from the parks to the FitBarge from 6am to 8:30pm, July 27th through August 6th; with daily events with amplification at Brittingham Park. Application also includes request to have people in Brittingham Park until 11:30pm on Saturday, August 4 for boats/paddlers returning from movie event on FitBarge.
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Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Before Event
Notification: The applicant shall send a copy of the application to the alderperson, Sheri Carter - district14@cityofmadison.com and Sara Eskrich - district13@cityofmadison.com, and to any neighborhood associations <http://www.cityofmadison.com/dpced/planning/neighborhood-association-contacts/1608/> on file with the Department of Planning and Community and Economic Development, within fourteen (14) days of receiving approval from the Park Commission. The notification shall include contact information for the applicant. The purpose of the notification shall be to exchange information and receive public comment about the details of the event.
The applicant shall keep a record of all public comments and provide them to the Madison Parks Division.
Notification: Notification of Boat Launch use for loading and unloading barges from the piers. Signs must be posted at the boat launch one week prior to barge load-in.
Insurance: Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Setup: Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least two weeks prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Organizer will submit a detailed parking plan for each park included on the application.
Olin Park Boat Launch: Maintain public access to Olin Boat Launch at all times during the event. At least four piers must be maintained during barge construction and deconstruction.
Olin Park: Provide written approval from CrossFit for shuttles at Olin piers on CrossFit competition days.
Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event at pontoon launch sites and for event days at Brittingham Boats, based on expected attendance. Send portable toilet placement maps for each park prior to event.
Parking: Provide detailed parking plan on the event web site. No event parking in the trailer stalls at the Olin Boat Launch. Also, you must notify event participants that there is a 3-hour parking limit at Brittingham and Olin Parks.
Damage Deposit: Organizer will leave a $1000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event. This can be done via check or charge, but it must be separate from your invoice payment.
Fee Due Date: All fees will be paid and deposits made at least two weeks before the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd. / Madison, WI 53703
Vending: There will be no vending at the shuttle sites except as allowed in Brittingham Boats’ Agreement with Madison Parks.
DURING EVENT
Food Distribution: Organizer will follow all Health Department requirements and recommendations concerning food in the park.
Temporary Structures: If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before 7/24/2018 and will get the Ticket Number for the location to the Parks Office. There is a fee(s) for temporary structures.
Amplified Sound: A PA2 permit will be issued for amplification. Sound shall be limited to 95 decibels (dB) at the sound board or 125’ from the amplification source if no sound board is present. Amplification will be allowed at Brittingham Park (near Brittingham Boats only) on 7/28 from 1pm to 7pm, 7/29 from 11am to 9:30pm, 8/3 from 3pm to 7pm, 8/4 from 11am to 5pm, 8/5 from 1pm to 7pm, and 8/6 from 1pm to 7pm. Sound will be monitored by Parks staff with an octave band meter. If readings are above 95 dB during the measurement period, non-compliance action will commence. There is a fee(s) for a PA2 permit.
• Non-compliance action
A warning will be given to comply with the conditions of the PA2 permit. If a second warning is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third violation will result in the amplification being ordered to cease immediately.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers
If you require assistance or experience any unforeseen issues during your event, please contact the Park Rangers at (608) 235-0448.
AFTER EVENT
Organizer is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
Parks staff will review the event for compliance to the established conditions and determine what remediation (if any) is needed and/or establish considerations for future events.
Estimated Fees
Application Fee: $ 50.00
Park Event Scheduling Fee: $ 1500.00
Boat Launch Fees: $ 300.00
Amplified Sound PA 1: $ 700.00 (6 days + additional hours on 7/29)
8 Trash Barrels: $ 150.00
Total: $ 2700.00