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Request from Race Day Events for the use of Central Park and Yahara River Pier as stations on the Humdinger 5K route on Saturday, October 13, 2018.
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A number of issues have been raised regarding this event. Please see the attached memo from Madison Parks Superintendent for details.
Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
1. THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
2. Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is Marsha A. Rummel - district6@cityofmadison.com
3. Insurance: Organizer will submit a $1,000,000 certificate of insurance covering this activity that names the City of Madison as “additional insured.”
4. Street Use: If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit
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5. Setup: Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
6. Setup: Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
7. Damage Deposit: Organizer will leave a $3,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.
8. Fee Due Date...
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