Title
Due to the shore restoration project at Lake Wingra, Midwest Log Rolling is requesting the use of a portion of Vilas Park (Beach), for the Midwest Log Rolling Championship on Saturday, June 9, 2018.
Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioners consideration:
THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
BEFORE EVENT
Notification: Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is: Sara Eskrich - district13@cityofmadison.com <mailto:district13@cityofmadison.com>
Insurance: Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Setup: Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Setup: Organizer will contact the Aquatics Supervisor at least 30 days prior to the event in regards to swim ropes and signage at the beach. Organizer must abide by all recommendations/stipulations provided by the Aquatics Supervisor.
Setup: Organizer is responsible for cordoning off the portion of Vilas Beach that will be used for the event.
Damage Deposit: Organizer will leave a $1000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event. This can be done via check or charge, but it must be separate from your invoice payment.
Fee Due Date: All fees will be paid and deposits made at least two weeks before the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd., Room 104 / Madison, WI 53703
DURING EVENT
Amplified Sound: A PA1 permit will be issued for amplification. Sound shall be limited to 75 decibels (dB) 125’ from the source. Amplification will be allowed from 10:00am to 5:00pm on 6/9/18.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
AFTER EVENT
Organizer is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
ESTIMATED FEES
Application Fee $50.00
Event Scheduling Fee $200.00
Amplified Sound (PA1) $60.00
Park Aquatics Staff $90 (6 hours @ $15/hour)
Additional Hour (PA1) $20.00
Estimated Total $420.00