Fiscal Note
The proposed resolution authorizes a sole source contract with FEI Behavioral Health, Inc. for external EAP services. The 2018 Adopted Operating Budget authorizes $36,500 to continue with contracting external EAP service provision.
Title
Authorizing the sole source purchase of services by the Employee Assistance Program (EAP) Office from FEI Behavioral Health, Inc. for external EAP services contract beginning on June 1, 2018.
Body
WHEREAS, the City of Madison provides a dual model Employee Assistance Program to its employees with the City’s EAP Office functioning as the internal point of contact for employees and FEI Behavioral Health contracted as the City’s external EAP provider; and
WHEREAS, over the past 11 years, FEI has demonstrated several qualifications necessary in partnering with the City EAP such as:
· Trust
· Reliability
· Competence in the industry
· Cultural competence when working with First Responders
· Prompt response
· Organizational presence and familiarity via branding and proven professional service delivery
· Collaboration with the internal program professionals
· Expertise in organizational development, workgroup intervention, conflict mediation and crisis response; and
WHEREAS, FEI is one of few EAP providers in the vicinity; and
WHEREAS, FEI is very familiar with City of Madison policy and culture; and
WHEREAS, FEI is on call 24/7; and
WHEREAS, FEI staff has established trust with our First Responder agencies which has taken years to accomplish and to interrupt utilization by Police and Fire would be very costly to employee wellbeing; and
WHEREAS, to contract with a new provider would require reeducation, promotion, and the development of new marketing material, e.g., brochures, letterhead, website, etc. which would affect EAP’s limited resources; and
WHEREAS, under MGO 4.26 (4)(b), if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet on...
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