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File #: 50322    Version: 1 Name: J&W Sole Source
Type: Resolution Status: Passed
File created: 1/29/2018 In control: WATER UTILITY BOARD
On agenda: 3/6/2018 Final action: 3/6/2018
Enactment date: 3/9/2018 Enactment #: RES-18-00196
Title: Authorizing a 5-year sole source agreement for the purchase of goods (Toshiba magnetic flow meters) from J & W Instruments, Inc.
Sponsors: David Ahrens
Fiscal Note
The proposed resolution authorizes Madison Water Utility to enter into a 5-year sole source agreement with J&W Instruments, Inc. for the purchase of magnetic flow meters at an estimated annual cost of $30,000. Madison Water Utility's adopted 2018 operating budget includes $30,000 for the purchase of mangetic flow meters; subsequent operating budget requests will include funding for the costs of the flow meters in future years.

Authorizing a 5-year sole source agreement for the purchase of goods (Toshiba magnetic flow meters) from J & W Instruments, Inc.

Madison Water Utility (MWU) uses flow meters at all of its remote sites (wells, reservoirs and pumping stations) to monitor the flow of water into and within its distribution system. Many sites use old meters and technologies that need to be updated, and other sites do not have meters on the deep wells which is something the DNR and Public Service Commission recommends as a best practice.

MWU has also started to standardize the meters used at its sites to allow maintenance staff to develop deeper knowledge and familiarity with equipment and improve workflow efficiency. Through internal research and pilot testing, MWU has determined the type and brand that is the best fit for our sites is the Toshiba magnetic flow meters. Toshiba meters are sold in the USA through regional dealerships, and MWU is located in the region served by J & W Instruments, Inc.

This resolution allows Madison Water Utility to enter into a sole source agreement with J & W Instruments, Inc., the only local provider who can provide this brand and type of flow meter.


WHEREAS, Madison Water Utility (MWU) has 36 remote sites that house groundwater supply wells, booster stations, reservoirs and elevated storage tanks and all of these sites are constantly monitored and controlled remotely utilizing a complex computer and motor control system (Supervisory Control and Data Acquisition or SCADA); and


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