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File #: 49908    Version: Name: Amending the 2018 Adopted Capital Budgets of Fire Department and Engineering-Facilities Management for the Fire Station #14 project.
Type: Resolution Status: Passed
File created: 12/20/2017 In control: FINANCE COMMITTEE
On agenda: 1/16/2018 Final action: 1/16/2018
Enactment date: 1/22/2018 Enactment #: RES-18-00080
Title: SUBSTITUTE Awarding Public Works Contract No. 8027, Madison Fire Station 14 and Amending the 2018 Adopted Capital Budgets of the Fire Department and Engineering-Facilities Management.
Sponsors: Paul R. Soglin, Denise DeMarb, Paul E. Skidmore, Shiva Bidar
Attachments: 1. Version 1 Leg 49908.pdf, 2. Version 2 Leg 49908.pdf

Fiscal Note

The proposed resolution amends the adopted 2018 capital budget for the Fire Department and Engineering-Facilities Management to reassign $820,614 of GO Borrowing to the Fire Station #14 project.

 

The current authorized budget for this project is 6,750,000 (MUNIS project 17451-30-140)

to fund the following:

                     BID for Construction (Miron Construction Company):                     $6,390,783

                     4% Construction Contingency:                     $255,631

                     Professional Fees:                     $519,200

                     Site Development Costs:                     $35,000

                     Furnishing, Fixtures and Equipment                     $370,000

                     

                     TOTAL                     $7,570,614

 

Estimated total project cost is $7,570,614, or a difference of $820,614.

The proposed project funding is:

Current MFD Capital Budget:                     $6,750,000

                     2018 Engineering Sustainability Improvements Program (Rooftop Solar):                     $150,000

                     2018 Fire Department Facility Improvement Program:                     $200,000

                     2018 Fire Department Equipment Program:                     $320,614

                     2018 Fire Communications Equipment Program:                     $150,000

 

                     TOTAL                     $7,570,614

 

The proposed resolution authorizes the award of Public Works Contract No.8027, Madison Fire Station 14 with a reduced contingency of 4%, and amends the 2018 Adopted Capital Budgets of the Fire Department and Engineering-Facilities Management to transfer general obligation borrowing from several projects into the Fire Station 14 project. The transfers are as follows: $150,000 from Sustainability Improvements (Engineering-Facilities Management); $150,000 from Fire Communications Equipment (Fire Department); $200,000 from Fire Building Improvements (Engineering-Facilities Management), and $320,614 from Fire Equipment (Fire Department).

 

11804-401-140                     ($150,000)

11804-401-801                     ($150,000)

11800-401-140                     ($200,000)

11800-401-801                     ($200,000)

17452-30-150                     ($150,000)

17452-30-801                     ($150,000)

10373-30-150                     ($320,614)

13737-30-801                     ($320,614)

17451-30-140                     $820,614

17451-30-801                     $820,614

 

Title

SUBSTITUTE Awarding Public Works Contract No. 8027, Madison Fire Station 14 and Amending the 2018 Adopted Capital Budgets of the Fire Department and Engineering-Facilities Management.

Body

WHEREAS after advertising the project from 11/3/17 to 12/15/17 three base bids were received for Fire Station 14 ranging from $6,390,783 to $6,852,395.

 

WHEREAS the construction cost estimate for this project was $5,800,000 or a difference of $590,783 from the low bid submitted by Miron Construction Company.

 

WHEREAS it was determined that rebidding this project would likely not result in significantly lower costs and would delay completion of the project.

 

THEREFORE, BE IT RESOLVED, that the following low bid for miscellaneous improvements be accepted and that the Mayor and City Clerk be and are hereby authorized and directed to enter into a contract with the low bidder contained herein, subject to the Contractor's compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor's compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting, AND

 

BE IT FURTHER RESOLVED that the 8% Board of Public Works Contingency be reduced to 4% for this project, AND

 

BE IT FURTHER RESOLVED that the 2018 Engineering-Facilities Management Adopted Capital Budget will be amended to transfer $150,000 of general obligation borrowing authority from the Sustainability Improvements program to the Fire Station 14 Fund, AND

 

 

BE IT FURTHER RESOLVED that the 2018 Engineering-Facilities Management Adopted Capital Budget will be amended to transfer $200,000 of general obligation borrowing authority from the Fire Building Improvement program to the Fire Station 14 Fund, AND

 

BE IT FURTHER RESOLVED that the 2018 Fire Department Adopted Capital Budget be amended to transfer $150,000 of general obligation borrowing authority from the Fire Communications Equipment program to the Fire Station 14 Fund, AND

 

BE IT FURTHER RESOLVED that the 2018 Fire Department Adopted Capital Budget be amended to transfer $320,614 of general obligation borrowing authority from the Fire Equipment program to the Fire Station 14 Fund, AND

 

BE IT FURTHER RESOLVED that the Furnishings, Fixtures and Equipment will be purchased for Fire Station 14 from a combination of sources  including unused project contingency, and sources within the 2018 Fire Department Adopted Capital Budget including the Communications Equipment, Fire Building Improvements and Fire Equipment Funds, AND

 

BE IT FINALLY RESOLVED, that the funds be encumbered to cover the cost of the projects contained herein.

 

See Legistar 49971/(Contract No. 8027) for itemization of bid.