Fiscal Note
The 2016 Parking Utility adopted capital budget includes $65,000 funded by Parking Utility Reserves for a license plate recognition system (Munis project #16021). The proposed resolution authorizes the Mayor and City Clerk to enter into a five-year contract, with renewals, with NuPark, Inc. for the purchase of a Mobile License Plate Recognition System, with a cost of $41,750 for the first year. Funding is available in the project. Future year costs will be budgeted in the Parking Utility’s operating budgets.
Title
Authorizing the Mayor and City Clerk to enter into a five-year contract, with renewals, with NuPark, Inc. for the purchase of a Mobile License Plate Recognition System.
Body
WHEREAS, the Purchasing Division and Parking Utility, through a competitive RFP process solicited proposals for RFP #8543-0-2016, Mobile License Plate Recognition System, received written proposals; and
WHEREAS, NuPark, Inc’s proposal was selected by the RFP review team as the preferred hardware and software solution, and NuPark, Inc. also submitted the low bid; and
WHEREAS, NuPark, Inc. proposed a contract price of $26,500 for the purchase and installation of a Mobile LPR Bundle (hardware + installation services + 1-year warranty), and $2,500 for the first year’s Mobile LPR software, and $12,750 for the first year’s annual hosted software subscription fee, and NuPark has offered to cap subscription fee increases at 3% per year for a total of five years; and
WHEREAS, the software subscription and related support services will be required for as long as the Parking Utility is using the system, and the Parking Utility expects to use the Mobile LPR System for greater than three years; and
WHEREAS, under MGO 4.26(3) service contracts of more than three years in duration require approval of the Common Council;
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to sign one or more contract(s) on behalf of the City for a Mobile License Plate Recognition System for the purposes and at the price described above with NuPark, Inc; including service contract(s) for software hosting, subscriptions, and support at the pricing above for up to five (5) years; and
BE IT FURTHER RESOLVED, that the Parking Utility and Purchasing staff may negotiate and the designee of the Finance Director is authorized to contract(s) on behalf of the City with NuPark, Inc., to renew or extend such software hosting, subscription and services as needed for as long as the City is using the system described above, subject to availability of funding in the budget.