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File #: 49610    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/20/2017 In control: FINANCE COMMITTEE
On agenda: 12/5/2017 Final action: 12/5/2017
Enactment date: 12/11/2017 Enactment #: RES-17-00954
Title: Authorizing the Mayor and City Clerk to Execute a contract with AVA Civic Enterprises, Inc. for Project Director Services for the construction phase of the Judge Doyle Project and as Sole Source to act as City Agent for the Development of Judge Doyle Project.
Sponsors: Michael E. Verveer, Paul R. Soglin
Attachments: 1. City - Judge Doyle Project Director Scope of Services - Phase III.pdf
Fiscal Note
The proposed resolution authorizes execution of a contract with AVA Civic Enterprises, Inc. as the sole source for providing the scope of services attached as exhibit A and for any services rendered beyond the monetary authorization of the “Prior Contract” authorized by Council adopted RES-16-00713. The term of the proposed contract shall be until March 31, 2019, unless otherwise extended, and payment will not exceed $75,000 without prior authorization. The 2017 and 2018 Adopted Capital Budgets include sufficient funding for the Judge Doyle project and the proposed contract amount.
Title
Authorizing the Mayor and City Clerk to Execute a contract with AVA Civic Enterprises, Inc. for Project Director Services for the construction phase of the Judge Doyle Project and as Sole Source to act as City Agent for the Development of Judge Doyle Project.

Body
WHEREAS, since 2011 George E. Austin has acted as the City’s project director and staff team lead for the Judge Doyle Project through a series of contracts between the City and his company, AVA Civic Enterprises, Inc. (“AVA”); and

WHEREAS, on July 5, 2016, the Common Council adopted RES-16-00510 approving the City to enter into a development agreement with Beitler Real Estate Services (the “Development Agreement”); and

WHEREAS, in accordance with Section 5.1(a)(1) of the Development Agreement, George Austin was chosen to act as City Agent in the development of the Public Ramp, based on his experience both professionally and in the negotiation of the Development Agreement in accordance with MGO 4.26(4)(a)(7); and

WHEREAS, on September 20, 2016, the Common Council adopted RES-16-00713 authorizing the Mayor and City Clerk to execute a contract with AVA for services to lead the pre-construction phase of planning and implementation for the Judge Doyle Project as the sole source for providing the services with payment based on time and materials with expenditures not to exceed $60,000 without prior author...

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