Title
Request from Ragnar Events LLC for the use of Olin Park for Ragnar Relay Chicago 2018, May 18-19, 2018.
Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
1. THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
2. Organizer must notify area alder(s) prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is:
3. Sara Eskrich - district13@cityofmadison.com
4. Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured. (If beer will be sold, this certificate must include liquor liability.)
5. Ragnar Events, LLC will apply for a Temporary Class B license from the Clerk’s Office and a Beer Selling Permit from Madison Parks for the event.
6. If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit
. If no closure or parking removal, organizer will apply for a Parade Permit
7. Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
8. Organizer will submit a detailed parking/traffic plan for the event. There is no event parking in the boat launch sites. Organizer will post the agreed upon parking regulations on their website and registration forms.
9. Organizer w...
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