Fiscal Note
No appropriations required.
Title
Establishing a President’s Work Group to Develop City-Wide Surveillance Equipment and Data Management Policies.
Body
WHEREAS, the City of Madison has an interest in ensuring that all official surveillance activities carefully safeguard privacy and confidentiality for residents and visitors, while ensuring safety and security for the public; and,
WHEREAS, the City of Madison video surveillance is governed by APM 3-17 regarding Use of Surveillance Cameras; and,
WHEREAS, APM 3-17 requires all department heads to develop their policies in partnership with Information Technology and to file those policies with the City Clerk's Office; and,
WHEREAS, the Madison Police Department has various Standard Operating Procedure policies which address surveillance; and,
WHEREAS, there are surveillance technologies which are not governed by existing policies; and,
WHEREAS, the City of Madison has an interest in a city-wide surveillance and data management policy that is consistent for all City agencies and covers all type of surveillance equipment usage and data management; and,
WHEREAS, The President's Work Group on Police and Community Relations Recommendations and Report, adopted in May 2017 called for the Common Council to develop a city-wide policy for the purchase, use and management of data related to surveillance equipment,
NOW THEREFORE IT BE RESOLVED, that the Common Council of the City of Madison establish a President’s Work Group to develop a policy governing the purchase and use of all surveillance equipment employed by all City agencies and the surveillance policy will address data management and storage; and,
BE IT FURTHER RESOLVED, the Work Group will be staffed by Common Council staff and will seek expert opinions from a variety of departments; and,
BE IT FURTHER RESOLVED, that the Work Group will use a racial equity and social justice lens throughout its work and may access training to apply the City of Madison Racial Equity and Social Justice Impact Tool; and,
BE IT FURTHER RESOLVED, that the Work Group will begin work upon adoption of this resolution with a goal of completing the surveillance policy by June 2018; and,
BE IT FURTHER RESOLVED, that the Common Council will develop this policy in consultation with City of Madison staff and officials, including but not limited to Information Technology, the City Attorney and all Departments or Divisions that currently use or plan to utilize any kind of surveillance equipment; and,
BE IT FINALLY RESOLVED, that the policy will include an inventory of all City of Madison surveillance equipment as of December 2017 and the surveillance equipment inventory will be updated annually thereafter.