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File #: 49082    Version: 1 Name: Request by Gay Straight Alliance for Safe Schools for the use of Vilas Park on Sunday, October 15, 2017 for the GSAFE Trick of Trot 5K Walk/Run.
Type: Communication Status: Approved
File created: 9/29/2017 In control: BOARD OF PARK COMMISSIONERS
On agenda: Final action: 10/11/2017
Enactment date: Enactment #:
Title: Request by Gay Straight Alliance for Safe Schools for the use of Vilas Park on Sunday, October 15, 2017 for the GSAFE Trick of Trot 5K Walk/Run.
Attachments: 1. GSAFE - app.pdf
Title
Request by Gay Straight Alliance for Safe Schools for the use of Vilas Park on Sunday, October 15, 2017 for the GSAFE Trick of Trot 5K Walk/Run.

Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:

1. THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
2. Organizer must notify area alder(s) prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is Sara Eskrich - district13@cityofmadison.com
3. Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
4. If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit .
5. The Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com will review site plans for the event and advise if there are issues or concerns.
a. Organizer must abide by any recommendations/stipulations provided by the Maintenance Supervisor.
6. Organizer will leave a $1,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.
7. Organizer will pick up keys for shelters and/or bathrooms in the Parks office a few days before 10/15/2017, in exchange for a refundable $75.00 deposit.
8. All fees will be paid and deposits made at least two weeks before the event.
9. There will be no vending at this event.
10. Food Distribution: Organizer will follow all Health Departme...

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