Madison, WI Header
File #: 49016    Version: 1 Name: 2017 Byrne Criminal Justice Innovation Implementation grant award - $850,000
Type: Resolution Status: Passed
File created: 9/26/2017 In control: FINANCE COMMITTEE
On agenda: 10/17/2017 Final action: 10/17/2017
Enactment date: 10/19/2017 Enactment #: RES-17-00844
Title: Authorizing the Mayor and Chief of Police to accept an USDOJ FY2017 Byrne Criminal Justice Innovation Implementation grant award for $850,000 for two years to address crime and socio-economic drivers of crime within the Raymond Road Corridor; and amend budgets accordingly
Sponsors: Paul R. Soglin, Matthew J. Phair, Maurice S. Cheeks

Fiscal Note

The proposed resolution authorizes the acceptance of a U.S. Department of Justice FY2017 Byrne Criminal Justice Innovation Implementation two year grant of $850,000. It also increases the Police Department’s 2017 operating budget by the $850,000 and creates a limited term 0.5 FTE Contract Manager position in the Community Development Division (CDD). There is no City match. Most of the funds will be used for community service contracts that CDD will manage through the limited term Contract Manager. The grant funding will also pay for a laptop and phone for the Contract Manager, mandatory workshops including travel expenses, and Police overtime related to meetings, community policing, and coordinating events that include the Department’s mobile resource trailer.



Authorizing the Mayor and Chief of Police to accept an USDOJ FY2017 Byrne Criminal Justice Innovation Implementation grant award for $850,000 for two years to address crime and socio-economic drivers of crime within the Raymond Road Corridor; and amend budgets accordingly



WHEREAS, the City of Madison Police Department received a USDOJ Byrne Criminal Justice Innovation (BCJI) planning grant in 2015 for the Raymond Road corridor of neighborhoods, including Meadowood, Theresa Terrace and Park Edge/Park Ridge; and,


WHEREAS, working in collaboration with grant partners project coordinator Common Wealth Development and researcher Dr. Jeffrey Lewis, the Department engaged neighborhood residents to discuss public safety concerns and their underlying causes, and create a plan to address them; and,


WHEREAS, the “Southwest Madison, A Safe and Beautiful Place” was developed and submitted to the USDOJ, Office of Justice Programs, Bureau of Justice Assistance as part of the 2017 BCJI implementation grant application; and,


WHEREAS, BJA awarded the Department a $850,000 implementation grant for a two-year period; and,


WHEREAS, the Department will use the implementation funds to: convene regular, ongoing meetings with cross-sector partners and management team; share regular input/discussions with a research partner and assess program implementation; implement, modify, and evaluate strategies, as appropriate; identify and develop a sustainability strategy for longer term implementation of BCJI program core principles; and build capacity of residents and the cross-sector management team to continue to coordinate research and ongoing program assessment; and,


WHEREAS, the grant partners, including the Community Development Division during the two-year implementation periods, working with cross-sector partners will use the grant funds to address crime and socio-economic drivers of crime within the Raymond Road Corridor, bounded by Schroeder Road on the north; S. Whitney Way on the east; Putnam Road and Williamsburg Way on the south; and McKenna Blvd. on the west, with a focus on three rental housing enclaves along Raymond Road, Theresa Terrace and the Park Edge/Park Ridge/Waterleaf areas; and, 


WHEREAS, the goals of the implementation project are to build community cohesion and to reduce crime within the target area through these objectives:

1)                     Improve the ability of residents to work together to reduce crime, promote public safety, and advocate for improved youth and adult programs within the hotspot areas;

2)                     Support youth in developing positive, supportive relationships with adults (parents, teachers, and mentors) and improve their ability to peaceably resolve conflict;

3)                     Increase guardianship in the area;

4)                     Provide parenting support and education, particularly for single, female-heads of households; 

5)                     Enhance community/police trust and communication, emphasizing community outreach, and breaking down barriers between officers and residents, especially youth;

6)                     Enhance neighborhood-based recreation, education, and enrichment programs for youth;

7)                     Improve communication and reduce conflict between area renters and landlords; and,                     


WHEREAS, the grant partners will use the following strategies to reduce conflict and increase self-efficacy:

1)                     Safe Passages, through which we will recruit committed adults and provide them training in observation, effective presence, communication, and de-escalation skills needed to provide guardianship for the high volume of teenagers and young adults who walk and congregate in our hotspot areas;

2)                     Mentoring, to address the need for respectful relationships and positive role modeling between middle and high school youth and adult males;

3)                     Support for parents, to improve parenting skills and offer support to struggling parents in the neighborhood, as well as improve conflict management skills in the neighborhood;

4)                     Community policing, a well-established approach within the Madison Police Department, which we will build upon to enhance trust and communication;

5)                     Landlord/tenant forum to address/prevent evictions and high mobility which is one of the causes of low social cohesion;

6)                     Increasing youth development programs and creating a youth advisory committee to assist us in identifying and advocating for needed programs;

7)                     Lead a community-driven process to determine exact unmet needs and desired programming to help address them; and,


WHEREAS, the City of Madison and community partners will provide these critical resources to the BCJI effort:

1)                     The administrative staff time to the project by MPD (as the fiscal agent) and Common Wealth Development (as the project coordinator);

2)                     CDD will hire and supervise an implementation programming contract coordinator to manage the technical aspects of the RFP process to bring; desired programming to our project area, execute contracts with selected agencies/vendors, manage said contracts, and maintain an ongoing community programming oversight committee to help supervise and evaluate contracted programming;

3)                     Engagement in the planning process itself by the members of the cross sector partnership;

4)                     Outreach provided through the community-based work of the partners to engage residents in the planning process;

5)                     Facility use made available by three neighborhood centers, the branch library, area churches;

6)                     Information contributed by MPD crime analysts; gathered from previous plans; and garnered from on-going assessments.

7)                     Cross-discipline expertise of the City of Madison’s Neighborhood Resource Teams; NRT’s are teams of City staff whose departments provide critical service within high need areas, including the three hotspot areas targeted by this proposal; 

8)                     The BCJI planning process will build upon considerable and comprehensive social service, law enforcement, and grassroots efforts to transform the Raymond Road Corridor into a stable, peaceful neighborhood for the benefit of all those who live there.  


NOW THEREFORE BE IT RESOLVED that the Mayor and Chief of Police are authorized to accept an FY2017 Byrne Criminal Justice Innovation implementation grant award in the amount of $850,000; and,


BE IT FURTHER RESOLVED that any grant funds received are appropriated to the Madison Police Department to be used for the purposes of the grant, including modifications upon appropriate approvals from USDOJ.


BE IT FURTHER RESOLVED that the Finance Department and the Police Department are authorized to establish and/or maintain accounts as required for the administration of the grant



BE IT FURTHER RESOLVED that the Community Development Division is authorized to create a limited term employee 0.50 FTE BCJI contract manager position (CG18-06 LTE) for grant project purposes.


BE IT FINALLY RESOLVED that that the Mayor and City Clerk are hereby authorized to execute Purchase of Services Contracts with Common Wealth Development, Inc. (as project coordinator) for $138,590, and with Jeffrey L. Lewis, PhD dba Sustaining Natural Circles, LLC (as project researcher) for $23,400.


 $         56,464





 $         15,000





 $           5,467





 $           1,710





 $         10,368





 $           1,850





 $       735,741





 $         23,400





 $      850,000