Fiscal Note
The proposed resolution authorizes Public Health to reimburse the CDA an estimated $63,000 for skylight work relating to its office space at The Village on Park. The 2017 Public Health capital budget includes $765,000 funded by GO Borrowing for Remodel of Office Space (Munis project #17047), including space located at Village on the Park. Funds are available in the project for this reimbursement.
Title
Authorizing the Board of Health for Madison and Dane County on behalf of Public Health-Madison and Dane County to reimburse the CDA for skylight work relating to its office space at The Village on Park.
Body
WHEREAS, the Community Development Authority of the City of Madison (“CDA” or “Landlord”) is the owner of the Village on Park , located at 2300 South Park Street (“The Village”); and
WHEREAS, Board of Health for Madison and Dane County on behalf of Public Health - Madison and Dane County (“Public Health” or “Tenant”) currently leases Suite 2011 per the lease agreement dated January 28, 2011 that was recorded on February 1, 2011 as Document No. 4742004 (the “Lease”); and
WHEREAS, the CDA is performing roof work at The Village above Suite 2011, and Public Health requested a change of scope to the roof contract include six skylights above Suite 2011; and
WHEREAS, as a joint department of the City of Madison and Dane County, Public Health requires both City Council and Dane County Board approval prior to entering into an agreement such as this; and
WHEREAS, the CDA Board is reviewing a resolution for the skylight work on September 14, 2017; and
WHEREAS, the CDA and Public Health have negotiated the below terms and conditions regarding the payment for the skylight work at The Village within Suite 2011.
NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Madison hereby authorizes the execution of an agreement between the Board of Health for Madison and Dane County on behalf of Public Health and the CDA for the payment of costs related to skylight work in its office space at The Village by the below general terms and conditions:
1. Public Health would like to add six skylights in the roof above suite 2011 (“Skylight Work”) that they lease at The Village at its cost in order to provide natural lighting into said suite; and
2. Public Health has engaged Strang, Inc. (“Strang”) architects to design the plans and specifications for the Skylight Work; and
3. Tilsen Roofing (“Contractor”) will build the Skylight Work in accordance with the Strang’s plans and specifications dated June 29, 2017, except with respect to the installation of solar tubes in suite 2012 and the deletion of nine skylights (“Strang Plans Specs”); and
4. Contractor agreed to perform the Skylight Work, and will change the scope of work for this incremental work that will cost $49,800 (“Incremental Roof Cost”); and
5. There may be unknown items discovered above the ceiling where the skylights need to be installed that will require additional work beyond the Scope of Services and work excluded from the Contractor’s proposal (“Additional Work”). This Additional Work is not subject to the guaranteed contract amount for the Incremental Roof Cost.
6. For budgeting purposes Public Health is estimating a contingency for the Additional Work in the amount of $13,932 if needed. Contractor will inform the CDA in writing if there is any Additional Work discovered and a cost to cure. The CDA obtain PH’s approval then respond in writing if it agrees to have Contractor perform this work at the quoted price
7. Public Health will pay the CDA the Incremental Roof Cost and any approved Additional Work within 15 days upon written notice of completion of the Skylight Work.
BE IT FURTHERED RESOLVED that Public Health’s execution of a payment agreement is contingent upon the CDA Board approval which is scheduled for September 14,2017 and Dane County Board’s final approval, also scheduled for September 28, 2017;
BE IT FINALLY RESOLVED that the Director of Public Health-Madison and Dane County, on behalf of the Board of Health for Madison and Dane County, as tenant, subject to the other approvals mentioned above, is hereby authorized to execute, deliver and record the agreement and all additional documents that may be required to complete this transaction on forms approved by the City Attorney, and to take any actions as shall be necessary or desirable to accomplish the purposes of the resolution.