Fiscal Note
The proposed resolution authorizes the sole source contract to upgrade the building automation system for various city buildings (Fire Stations #4, #6, #10, Waste Transfer, Goodman Pool, Goodman Maintenance and Heim Admin) at a cost of $120,000 which will be funded by GO borrowing within the Facilities Management Capital Budget - Sustainability Improvements.
In the adopted 2017 capital budget Engineering-Facilities management has budgeted $750,000 of GO borrowing for Sustainability Improvements throughout the City via the Sustainability Improvements capital program (MUNIS 10563). There is sufficient budget authority available within the program.
MUNIS:
11711-401-200
11711-401-802
Title
Authorizing the sole source purchase of services contract with Controlworks for low voltage HVAC controls for the installation and programming of upgrades at various city buildings to the building automation system.
Body
WHEREAS, Facilities Management budget includes $750,000 for Sustainability Improvements; and,
WHEREAS, our building automation system protocol is standardized on Honeywell; and
WHEREAS, our building automation systems are networked together and maintained at a central location; and
WHEREAS Controlworks, the contractor, has performed similar services in the past and it would be economical on the basis of time and money to retain the same firm; and
WHEREAS Controlworks has completed over 30 system installations at most of our large facilities; and,
WHEREAS using another product line other than Honeywell or another vendor other than Controlworks could create inefficiencies in our maintenance processes or higher utility bills; and,
WHEREAS, under MGO 4.26(4)(b), if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet one of the requirements of sec. 4.26(4)(a) and be approved by the Common Council, and signed by the Mayor and Clerk; and
WHEREAS, this contract meets section 4.26(4)(a)7 which provides that a contract may be approved without a competitive selection process if the contractor has performed similar services in the past and it would be economical on the basis of time and money to retain the same firm.
NOW, THEREFORE BE IT RESOLVED that the Mayor and City Clerk are hereby authorized to enter into a contract with Controlworks to provide for low voltage HVAC controls for the installation and programming upgrades to various city buildings; and
BE IT FURTHER RESOLVED that in accordance with MGO section 4.26(4)(a)7 the Common Council finds that the further solicitation of proposals is not required because the contractor has performed similar services in the past and it would be economical on the basis of time and money to retain the same firm.
BE IT FINALLY RESOLVED that the Common Council hereby authorizes the Mayor and the City Clerk to enter into a contract for purchase of services between the City of Madison and Controlworks to authorize the work as described above and payment in the amount not to exceed $120,000.