Fiscal Note
The proposed resolution authorizes the sole source purchased services from GHD, Inc. for asset management planning services to the Water Utility in an amount not to exceed $100,000. The Water Utility's adopted 2017 operating budget appropriates $288,000 for consulting services, which includes the asset management planning services proposed via this resolution.
MUNIS:
86100-54645-00000
Title
A Resolution authorizing the sole source purchase of services from GHD, Inc. for strategic and tactical asset management planning purposes for Madison Water Utility.
Body
PREAMBLE:
Madison Water Utility is under increasing pressure to reduce capital expenditures; and due to aging pipes, wells, and other assets the Utility has a continuing need for infrastructure renewal and replacement. The Utility wishes to continue and expand its present asset management program in order to maximizing the service life of its assets and to optimize its capital improvement process. The Utility has started to focus on the life-cycle costs and sustained performance of its assets but requires a systematic integration of those efforts.
WHEREAS, MWU is in the process of instituting an asset management program to maximize the service life of its assets; and
WHEREAS, GHD was originally selected through a competitive RFP process to develop a Strategic Asset Management Plan (SAMP) and a Strategic Asset Management Implementation Plan (SAMIP or “roadmap”) that provides a framework and policies that will guide the institution of the asset management program
WHEREAS, MWU has been working with GHD for the past nine months to develop these plans; and
WHEREAS, MWU, as part of the asset management implementation process, needs to create a pilot asset management plan for its well facilities; and
WHEREAS, GHD has played a large role in authoring the SAMP and roadmap and is familiar with MWU’s management structure as well as its asset portfolio; and
WHEREAS, MWU desires to enter into a contract with GHD not to exceed $100,000 for developing a pilot asset management plan for MWU’s well facilities; and
WHEREAS, under MGO 4.26(4)(a) a service contract of more than $25,000 that was not competitively selected must be approved by the Common Council and must meet one of the exceptions to competitive bidding in MGO 4.26(4)(b); and
WHEREAS; for the reasons explained above, GHD is the only firm capable of providing the tactical asset management planning services for the next stage of MWU’s asset management planning process, thereby meeting the exception of 4.26(4)(b)2., “the service required is available for only one person or firm.”
NOW, THEREFORE, BE IT RESOLVED that the Common Council hereby authorizes the Mayor and City Clerk to sign a sole source contract for purchase of services from GHD to provide consulting services to MWU for the purposes of developing a pilot asset management plan for the utility’s well facilities.