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Request from PEDOGA for the use of Central Park for Next Level Artists Showcase Saturday, August 12, 2017 (rain date Sunday, August 13).
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is:
Marsha A. Rummel - district6@cityofmadison.com
Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Organizer will contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
As event is using the high-amp concert power, the organizer is required to hire a professional electrician (Journeyman level or higher) to connect and disconnect the event electricity. Organizer will need a key for the restroom building in order to access the electricity. A key may obtained when the electrician organizer hires meets with the park’s electrician name, phone. There is a $75 refundable deposit for this key.
Organizer will leave a $3000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event. This can be done via check or charge, but it must be separate from your invoice payment.
All fees will be paid and deposits made prior to the events. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd. / Madison, WI 53703
Organizer will furnish the Parks Office with a complete list of vendors at least two weeks in advance.
Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
No vehicles may be driven or parked on the grass. The park bike paths may be used to bring equipment, tents, and staging into and out of the park. Vehicles must be removed promptly after unloading/loading, and shall not remain in the park for extended periods of time.
Park Rangers will be assigned to the event to monitor and provide assistance for unforeseen issues during the events. Please contact the Park Rangers at (608) 235-0448.
Organizer will follow all Health and Fire Department requirements and recommendations concerning the preparation and serving of food in parks.
If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before each event and will get the Ticket Number for each location.
Organizer must comply with the attached “Central Park Staking Policy” in regard to placing temporary structures on the Great Lawn.
Organizer is responsible for keeping attendees off railway right of way at all times. A plan must be submitted with the event application. If attendees are observed in the railway right of way, then Parks Division staff will take over enforcement of safety and organizer will be charged a rate of $75 per hour per staff for the remainder of the event. This cost will be taken out of the security deposit. Failure to keep attendees off the railway right of way will be taken under consideration of the event application in future years.
A PA2 permit will be issued for amplification. Sound shall be limited to 95 decibels (dB) at the sound board or 125’ from the amplification source if no sound board is present. Amplification will be allowed 8/12/2017, Saturday, 11:00am-8:30pm.
Sound will be monitored by Parks staff with an octave band meter. If readings are above 95 dB during the measurement period, non-compliance action will commence.
• Non-compliance action
A warning will be given to comply with the conditions of the PA2 permit. If a second warning
is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third
violation will result in the amplification being ordered to cease immediately.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
Organizer is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
ESTIMATED FEES
Application fee $50
Scheduling fee $750
PA Permit 2 $200
Vending Permit $845
Beer Selling Permit $700
Temp Structure $210
TOTAL $2,755