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Request from Stop the Violence for the use of eight parks for All Lives Matter BBQs on Saturdays, July 15-Aug 26 and Monday, Sept 4, 2017 (Brittingham, Elvehjem, Demetral, Garner, Rennebohm, Westmorland, Hoyt and Elver).
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
Organizer will notify area alder(s) prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc.
Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
Organizer will provide a detailed trash/recycling plan for the events.
Parks Maintenance Supervisors will review site plans and advise if there are questions or concerns. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
Organizer will pick up keys for shelters and/or bathrooms in the Parks office a few days before each event, in exchange for a refundable $75/$300 deposit.
Organizer will leave a $1000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event. This can be done via check or charge, but it must be separate from your invoice payment.
All fees will be paid and deposits made prior to the events. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd. / Madison, WI 53703
There will be NO vending of food, beverages or merchandise at any of the events.
No alcohol may be consumed, served, or sold in Madison Parks parking lots.
Park Rangers will be assigned to the event to monitor and provide assistance for unforeseen issues during the events. Please contact the Park Rangers at (608) 235-0448.
Organizer will follow all Health and Fire Department requirements and recommendations concerning the preparation and serving of food in parks.
If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before each event and will get the Ticket Number for each location.
A PA1 permit will be issued for amplification. Sound shall be limited to 75 decibels (dB) 125’ from the source. Amplification will be allowed from 4:00pm to 8:30pm.
• Non-compliance action
A warning will be given to comply with the conditions of the PA1 permit. If a second warning is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third violation will result in the amplification being ordered to cease immediately.
Park Rules:
• No glass containers are permitted in the park.
• No driving or parking of vehicles on grass.
• No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
Organizer is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
All Lives Matter BBQ events are subject to evaluation during and after each event to assure that conditions are met and advise if there are issues to be addressed. A wrap up meeting with Stop the Violence and Parks staff may be scheduled after the final event on September 4, 2017 to review the series.
ESTIMATED FEES
Application fee $50
Shelter Fees $125*8 $1000
Ranger ($20*5)*8 $800
PA Permit 1 $60*8 $480
Temp Structure (100*2)*8 $1600
TOTAL $3,930