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Request from Cross Fit Games for use of Olin Park and the temporary closure of the Boat Launch from Thursday, August 3 to Sunday, August 6, 2017 for the Cross Fit Games.
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THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
CrossFit will enter into an Agreement with the City for closure of the Boat Launch at Olin Park.Compliance with the Olin Park Boat Launch Agreement made between the City and CrossFit Inc. is required. Anything in this Park Event Permit that contradicts the Olin Park Agreement is not valid and shall be superseded by the Olin Park Agreement.
Organizer must notify area alder(s) prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc.
The alder(s) to notify for this event is:
Sara Eskrich - district13@cityofmadison.com
Organizer will provide a certificate of insurance covering this event and naming the City of Madison as additional insured.
If there is a run/walk/bike component of the event CrossFit Inc. will apply for a Parade Permit at <https://www.cityofmadison.com/trafficengineering/paradepermit.cfm>
CrossFit Inc. will apply for a Street Use Permit for closure of Olin-Turville Ct. CrossFit Inc will pay all costs of City of Madison Police Officers and/or other expenses associated with the Street Use Permit.
CrossFit Inc. will contact Operations Manager, Lisa Laschinger and Community Services Manager, Claire Oleksiak to review proposed sign designs and installation methods prior to finalizing and ordering the product. Signs cannot create a safety risk or irreparable damage.
CrossFit Inc. will contact contact the Central Parks Maintenance Supervisor, Chad Hughes, at cmhughes@cityofmadison.com, at least one week prior to the event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
CrossFit Inc. will not have any activities on the Raiders Football field area at Quann Park.
CrossFit Inc. will leave a $3,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event. This can be done via check or charge, but it must be separate from your invoice payment.
Organizer will pick up keys for shelters and/or bathrooms in the Parks office a few days before the event, in exchange for a refundable $300.00 deposit.
Event application fees will be paid and deposits made prior to the event. We accept cash, check, or charge (VISA or MasterCard). To make a credit card payment via phone, please call (608) 264-9289.
Please make checks payable to City Treasurer and mail to:
City of Madison Parks Division / 210 Martin Luther King, Jr. Blvd. Room 104/ Madison, WI 53703.
Additional fees may be charged for any and all labor, maintenance, clean-up or park restoration required for the event.
Quann Park is built on a former landfill. No staking of temporary structures is allowed. All structures must be weight stabilized. If the stations are larger than 10’x10’, temporary structure fees will be assessed.
A PA2 permit will be issued for amplification. Sound shall be limited to 95 decibels (dB) at the sound board or 125’ from the amplification source if no sound board is present. Amplification will be allowed from 11:30am to 9:00pm on 6/10 and 8:30pm on 6/11. Sound will be monitored by Parks staff with an octave band meter. If readings are above 95 dB during the measurement period, non-compliance action will commence.
Non-compliance action: A warning will be given to comply with the conditions of the PA2 permit. If a second warning is required, a citation will be issued to the responsible party for violation of MGO 8.29. A third violation will result in the amplification being ordered to cease immediately.
Organizer will submit a complete list of food and merchandise vendors by August 1.
Organizer will follow all Health Department requirements and recommendations concerning food in the park.
Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), CrossFit Inc. will contact Digger’s Hotline (811) approximately ten days before 8/12/2016.
CrossFit Inc. will use the boat launch parking lots for event staging and competition.
CrossFit Inc. is responsible for posting signage notifying boaters one week before the event.
CrossFit Inc. will have staff or volunteers stationed at the road closed locations to inform patrons and redirect them to other boat launch/park locations.
No alcohol may be consumed, served, or sold on boat ramps or boat launch parking lots.
There is no parking of vehicles on the grass. Driving on the grass will be as limited as possible.
No permanent marking of the parking lots, paths, sidewalks or streets is allowed. Chalk may be used, but not spray paint, spray chalk, or stickers.
CrossFit Inc. is responsible for cordoning off the portion of the parking lots that will be used for the event.
CrossFit Inc. is responsible for all cleanup after event. If city resources are required for cleanup, the organizer will be billed for those costs.
ESTIMATED FEES
Application fee $50.00
Scheduling Fee $1500
Shelter Fees $1100
PA Permit 2 $400
Vending $425
Temp Structure $300
TOTAL $3,775.00