Fiscal Note
The proposed resolution amends the 2017 Adopted Operating Budget to appropriate $20,619 from the Contingent Reserve to cover the required local match for a survey contract with the University of Wisconsin-Madison, Survey Center. The focus of the project is to analyze travel patterns of Madison residents. The Common Council authorized the contract with the UW-Survey Center in September 2016 (RES-16-00710). The total cost of the contract is $140,662; 85% of the project will be funded by State and Federal funds. The appropriation from Contingent Reserve will serve as the required local match. Grant funding for the project is available as a result of carry forward funding from 2015.
Following the transfer of these funds the remaining balance in 2017 Contingent Reserve will be $1,479,381.
Title
Amending the 2017 Adopted Operating Budget to transfer $20,619 from Contingent Reserve to purchased services within the Planning Division, Service: Metropolitan Planning Organization.
Body
WHEREAS, the City of Madison Planning Division provides staffing for the Madison Area Transportation Planning Board (MATPB) - A Metropolitan Planning Organization (MPO) and the city serves as the MPO’s fiscal and administrative agent; and
WHEREAS, the MATPB is the designated MPO for the Madison Metropolitan Area with responsibilities to perform metropolitan transportation planning and programming activities; and
WHEREAS, MATPB staff have been working with other City Planning Division staff on a project to conduct a household travel mail survey of Madison area residents to supplement data that will be obtained through the National Household Travel Survey (NHTS); and
WHEREAS, the survey results will provide important information on the travel habits of Madison area households, including use of active transportation, that will assist the MATPB and City in their planning and transportation facility investment decision-making and serve as a key component in ongoing transportation system performance monitoring efforts; and
WHEREAS, the MATPB and City Planning intend to contract the University of Wisconsin (UW) - Madison Survey Center to conduct the survey as they have unique expertise and local knowledge important for the survey; and
WHEREAS, the Common Council authorized the contract with the UW Board of Regents on behalf of the Survey Center on 9/22/2016 (RES-16-00710); and
WHEREAS, due to some changes in the scope of services, primarily the sample size, the cost of the survey contract is now $140,662 compared to the $130,426 originally estimated and approved; and
WHEREAS, the MATPB has $120,043 in federal and state funding for the survey, in order to utilize these funds the City must meet match requirements which are $20,619;
NOW, THEREFORE, BE IT RESOLVED that the 2017 Adopted Operating Budget is amended to transfer $20,619 from Contingent Reserve to purchased services within the Planning Division, Service: Metropolitan Planning Organization; and
NOW, THEREFORE, BE IT FURTHER RESOLVED the Mayor and City Clerk are authorized to sign the contract with the University of Wisconsin-Madison, Survey Center for $140,662 to conduct the previously approved transportation survey.