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File #: 45008    Version: 1 Name: Request by Central Cross Country Ski Association for the use of Elver Park on Thursday, February 16 through Sunday, February 19, 2017 for Madison Winter Festival.
Type: Communication Status: Approved
File created: 11/1/2016 In control: BOARD OF PARK COMMISSIONERS
On agenda: Final action: 11/16/2016
Enactment date: Enactment #:
Title: Request by Central Cross Country Ski Association for the use of Elver Park on Thursday, February 16 through Sunday, February 19, 2017 for Madison Winter Festival.
Attachments: 1. Madison Winter Festival App.pdf
Title
Request by Central Cross Country Ski Association for the use of Elver Park on Thursday, February 16 through Sunday, February 19, 2017 for Madison Winter Festival.
Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioners consideration:

THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.

Central Cross Country Ski Assoc. will provide a detailed site map for the event prior to December 30, 2016.

Madison Parks will schedule a planning meeting with Central Cross Country Ski Assoc.
before the end of 2016 to discuss and review event details and conditions for the event. The organizer will provide a detailed site map indicating the location of tents, staging and any equipment to be placed in the park.

Central Cross Country Ski Assoc. will contact the West Parks Maintenance Supervisor, Laura Bauer, at lbauer@cityofmadison.com at least 30 days prior to your event to review site plans. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.

Central Cross Country Ski Assoc. must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is:
Barbara Harrington-McKinney - district1@cityofmadison.com

Central Cross Country Ski Assoc. will submit a certificate of insurance covering this activity which names the City of Madison as “additional insured.”

If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit .

Organizer will leave a $3000.00 refu...

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