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File #: 45007    Version: 1 Name: Request by Special Olympics Wisconsin for the use of Olin Park on Thursday, February 16 through Saturday, February 18, 2017 for Polar Plunge.
Type: Communication Status: Approved
File created: 11/1/2016 In control: BOARD OF PARK COMMISSIONERS
On agenda: Final action: 11/16/2016
Enactment date: Enactment #:
Title: Request by Special Olympics Wisconsin for the use of Olin Park on Thursday, February 16 through Saturday, February 18, 2017 for Polar Plunge.
Attachments: 1. Polar Plunge Application.pdf
Title
Request by Special Olympics Wisconsin for the use of Olin Park on Thursday, February 16 through Saturday, February 18, 2017 for Polar Plunge.


Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioners consideration:

THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.

Madison Parks will schedule a planning meeting with Special Olympics Wisconsin before the end of 2016 to discuss and review event details and conditions for the event. The organizer will provide a detailed site map indicating the location of the entertainment tent or use of the Olin Park Pavilion.

Special Olympics WI must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is: Sheri Carter - district14@cityofmadison.com

Special Olympics WI will submit a certificate of insurance covering this activity which names the City of Madison as “additional insured.”

Special Olympics WI will contact the Central Parks Maintenance Supervisor, Chad Hughes, chughes@cityofmadison.com , at least 30 days prior to your event to review site plans.

If the event will close street(s) or remove parking, event Special Olympics WI must apply for a Street Use Permit .

Special Olympics WI will apply for a Temporary Class B license from the Clerk’s Office and a Beer Selling Permit from Madison Parks for the event.

No beer may be sold, served or consumed in Madison Parks parking lots. Special Olympics will work with Parks staff to determine the a...

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