Fiscal Note
The proposed resolution authorizes a rental agreement for the storage of election equipment. Under the proposed agreement the 10 year lease (with 2 5-year extensions) will increase 2.5% annually. The base budget includes $17,200 for rental expenses, under the proposed lease the 2017 rental cost will be $23,088. The difference will be monitored throughout 2017 and adjusted via supplemental appropriation if needed. Future increases will be factored into the Clerk's base budget.
Title
Authorizing the execution of a lease with MESC, LLC for space at 2713 East Washington Avenue for the storage of City Clerk voting and election equipment.
Body
WHEREAS, the City previously leased basement space within The Village on Park for the storage of voting and election equipment; and
WHEREAS, flooding this past summer caused equipment damage, and pursuant to Resolution Enactment No. RE-16-00557, adopted August 2, 2016, the Common Council directed that such equipment no longer be stored at The Village on Park; and
WHEREAS, the Office of Real Estate Services and City Clerk have identified a suitable alternate storage location at 2713 E. Washington Avenue, Suite 103 which is secure, climate controlled and reasonably sealed from external environmental effects; and
WHEREAS, the terms of a lease have been negotiated between the Office of Real Estate Services and the landlord, MESC, LLC.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to execute a lease (“Lease”) with MESC, LLC (“Lessor”), on substantially the following terms and conditions:
1. Leased Premises. The “Leased Premises” shall consist of approximately 3,200 square feet of first floor space within the building located at 2713 East Washington Avenue (“Building”), more commonly known as Suite 103; together with the use of common areas. The Leased Premises is depicted on the attached Exhibit B.
2. Term and Renewal Options. The “Initial Term” of the Lease shall be ten (10) years...
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