Fiscal Note
In the Executive 2017 Capital Budget Engineering - Major Streets has budgeted $12.8 million for the McKee Rd (CTH PD) Improvements project (MUNIS 10245). This project will reconstruct the existing two lane rural roadway into four lanes with bike lanes. The budgeted funding is sufficient for the anticipated costs of the work proposed in the resolution. Funding is provided by GO Borrowing, County funding, and Federal funding.
The proposed resolution approves plan documents at a total estimated cost of $14,250,000 which is split out to agency and other funding sources as follows:
Major Streets - $3,220,000
Bike/Ped - $500,000
Sewer Utility - $200,000
Water Utility - $650,000
Federal Funding - $6,080,000
Dane County Funding - $3,700,000
MUNIS:
10245 -402-170 - $3,220,000
10162-403-172 - $500,000
10245- 83-173 - $100,000
10245 - 86-179 - $650,000
Title
Approving Plans & Specifications For the McKee Rd (CTH PD) Reconstruction Project (Meriter Way to Maple Grove Rd) and authorizing the Mayor and City Clerk to execute an agreements with the State of Wisconsin Department of Transportation and Dane County for the Project. (7th AD).
Body
PREAMBLE
WHEREAS, the City of Madison Common Council adopted RES-16-00315 on April 19, 2016, approving the roadway geometry for McKee Rd / CTH PD - Meriter Way to Maple Grove Road project; and,
The City is proposing to improve McKee Rd (CTH PD) from Meriter Way to Maple Grove Rd. The roadway will be reconstructed to an urban arterial boulevard with sidewalks and bike lanes, grassed median, lighting, storm sewer, water main & sanitary sewer. Bicycle and pedestrian accommodations will be provided, including an overpass over McKee Rd with the Ice Age Junction Path. Traffic signal improvements are included at the Muir Field Rd, High Point Rd and Maple Grove Rd intersections. The design accommodates present and future growth demands of the area as defined in the City’s neighborhood plans. The City of Madison will be the lead agency for the project, which also involves Dane County. The City applied for Federal Funding with the Surface Transportation Program - Urban and the project received approval for approximately 50% federal funding.
The project will be constructed under a contract let by the Wisconsin Department of Transportation (WisDOT) and a project Agreement with WisDOT will be required for funding, oversight and construction. The proposed project is planned for construction in the year 2017.
The City of Madison and the WisDOT propose to enter into an agreement for construction and cost sharing of the proposed project. The basis for cost sharing participation is as follows:
1) Design Engineering: All design-engineering costs necessitated by the street reconstruction are 100% Local Funding.
2) Local Utilities: The City shall pay for 100% of the cost of installing or adjusting new water and sanitary sewer mains. The City assumes full responsibility for the design, installation, testing and operation of the sanitary sewer and water system. Each affected local municipality shall pay for 100% of the costs for installing or adjusting new or existing local utilities.
3) Street Improvements: The WisDOT shall pay approximately 50% of the costs for pavement, concrete curb and gutter, storm sewer, street lights, traffic signals, drive aprons, base material, sidewalk as needed, terrace restoration and all other necessary street improvements for completion of the project, through administration of Federal funding. Federal Funds are limited to $6,080,000; any costs over this limit will be funded by the City of Madison & Dane County.
The agreement with the State of Wisconsin Department of Transportation for construction cost sharing defines the terms under which the City is awarded Federal funds and the agreement requires that the City indemnify the State of Wisconsin Department of Transportation. City APM 1-1 requires Common Council Approval whenever the City indemnifies another party.
The proposed indemnification language has been reviewed by the City’s Risk Manager. The City’s risk exposure is increased by this clause, but the exposure is covered by the City’s insurance policies, subject to their terms and conditions.
NOW, THEREFORE, BE IT RESOLVED
1. That the plans & specifications and schedule of assessments in the Report of the Board of Public Works and the Report of the City Engineer for the above named improvement be and are hereby approved.
2. That the City indemnifies the State Wisconsin of Transportation
3. That the Mayor and City Clerk are hereby authorized to accept dedication of lands and/or easements from the Developer/Owner for public improvements located outside of existing public fee title or easement right-of-ways.
4. That the Mayor and City Clerk are hereby authorized to enter into an agreement with Dane County for cost sharing of the project.
5. That the Mayor and City Clerk are hereby authorized to execute an agreement with the State of Wisconsin Department of Transportation for the project.