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File #: 43787    Version: Name: Authorizing the Mayor and City Clerk to enter into a contract without a competitive selection process for architectural/engineering design services for the public portion of Judge Doyle Square, to use the same firm(s) used by Beitler Real Estate Services.
Type: Resolution Status: Passed
File created: 7/18/2016 In control: TRANSIT AND PARKING COMMISSION (ended 06/2018)
On agenda: 9/6/2016 Final action: 9/6/2016
Enactment date: 9/9/2016 Enactment #: RES-16-00608
Title: SUBSTITUTE - Authorizing the Mayor and City Clerk to enter into a contract without a competitive selection process for architectural and engineering design services for the public development portion of the Judge Doyle Square (JDS) project with the Lothan Van Hook DeStefano Architecture LLC (LVDA) Team the same firm(s) team to be used by Beitler Real Estate Services LLC.
Sponsors: Michael E. Verveer
Attachments: 1. Leg File 43787-version 1.pdf, 2. Leg File 43787-version 2 SUBSTITUTE.pdf, 3. Draft Substitute-Leg File 43787 Handouts-TPC 08.10.16.pdf

Fiscal Note

The 2016 capital budget includes $18 million for the Judge Doyle Square Garage project (MUNIS 10396) funded by Parking Utility reserves. The estimated cost of this contract is $2,846,820 1.5  million and will authorize architectural and engineering design services. Funds are available in the Parking Utility’s 2016 Capital Budget in MUNIS Project 10396.

Title

SUBSTITUTE - Authorizing the Mayor and City Clerk to enter into a contract without a competitive selection process for architectural and engineering design services for the public development portion of the Judge Doyle Square (JDS) project with the Lothan Van Hook DeStefano Architecture LLC (LVDA) Team the same firm(s) team to be used by Beitler Real Estate Services LLC. 

 

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PREAMBLE

The Madison Parking Utility is planning to construct an underground parking garage on Block 88 consisting of approximately 600 parking spaces in cooperation with Beitler Real Estate Services LLC as part of a larger mixed use development project on bBlock 88 to replace the Parking Utility’s aging Government East Parking Garage. The public development portion of this project also includes a proposed bicycle facility. This resolution allows the City to enter into a  contract for the architectural and engineering design services and construction administration for the public ramp / public development with the same team that is selected by the private development, Beitler Real Estate Services LLC, to ensure continuity between the public and private elements of the resulting structure(s) on Block 88.

 

This resolution is being introduced now, before all such firm(s) have been selected, to expedite the approval process to meet the City’s deadlines in the development agreement.  The LVDA Team firm name(s) will be provided once known, via substitute resolution.is comprised of LVDA, Architect of Record, InSite Consulting Architects, Associate Architect, Affiliated Engineers, MEP/FP Engineer, Mead and Hunt, Civil Engineer, Halvorson and Partners, Structural Engineer, Walker Parking Consultants, Parking Design Consultant, and Evans Construction/Consulting, Cost Estimating Consultant, and other subconsultants as approved by the City.

 

WHEREAS, on July 5, 2016,  the Common Council approved a resolution (RES-16-00510) authorizing the Mayor and City Clerk to execute the Development Agreement with Beitler Real Estate Services LLC for the Judge Doyle Square Project and directed the City to take follow-up actions as described and agreed to in the development agreement; and

 

WHEREAS, the design and construction of the public development must be closely coordinated with the private development on Block 88 to ensure compatibility of structural, mechanical, electrical, and design elements between the public underground parking garage and the aboveground private development; and

 

WHEREAS, Beitler Real Estate Services LLC has selected the LVDA Team, comprised of the above-named firms, to perform architectural and engineering design services for the private development; and

 

WHEREAS, the Judge Doyle Square Negotiating Team and Parking Utility Staff, in the interest of project continuity and coordination between the public development and private development, recommends that the City contract with the same design team for the architectural and engineering design services of the public development as will be used by Beitler Real Estate Services LLC for the private development; and

 

WHEREAS, under MGO 4.26(4)(b),  if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet one of the requirements of sec. 4.26(4)(a) and be approved by the Common Council, and signed by the Mayor and Clerk; and

 

WHEREAS, MGO 4.26(4)(a)9 generally authorizes the Common Council to approve service contracts without a competitive selection process by resolution;

 

NOW, THEREFORE, BE IT RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to sign a contract for purchase of services with the LVDA Team following firms(s): ____________, in an amount not to exceed $2,846,820 ___________ for the engineering and architectural design services necessary to prepare plans and specifications for the construction and construction administration of the public development component of the Judge Doyle Square project.