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File #: 43136    Version: 1 Name: Sole source contract with Sustaining Natural Circles, LLC - 2015 BCJI grant (MPD)
Type: Resolution Status: Passed
File created: 5/25/2016 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 6/21/2016 Final action: 6/21/2016
Enactment date: 6/23/2016 Enactment #: RES-16-00451
Title: Authorizing the Mayor and City Clerk to execute a $35,000 grant-funded sole source purchase of services contract with Sustaining Natural Circles, LLC.
Sponsors: Barbara Harrington-McKinney, Matthew J. Phair

Fiscal Note

The adopted budget includes $155,522 in grant funding to support the Raymond Road Corridor Neighborhood Public Safety Planning Project authorized in RES-15-00842 (Legistar file 40368).  This grant funding is available for the proposed contract (MUNIS Project 31520-31-200).

 

Title

Authorizing the Mayor and City Clerk to execute a $35,000 grant-funded sole source purchase of services contract with Sustaining Natural Circles, LLC.

 

Body

WHEREAS, the Madison Police Department has been awarded a FY2015 Byrne Criminal Justice Innovation grant for the Raymond Road Corridor Neighborhood Public Safety Planning Project, approved by the Common Council (RES-15-00842); and

 

WHEREAS,  the grant was approved with the conditions that the City of Madison partner with a researcher as set forth in the grant application and grant approval documents, and

 

WHEREAS, the City of Madison must follow its own internal purchasing procedures when executing contracts to spend grant money; and 

 

WHEREAS, under MGO 4.26(4)(b),  if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet one of the requirements of sec. 4.26(4)(a),be approved by the Common Council, and signed by the Mayor and Clerk; and

 

WHEREAS, these contracts meet MGO 4.26(4)(a)2. which provides that a sole source contract may be approved if the services are available from only one person or firm, and  Dr. Jeffrey L. Lewis  is the only person who can provide the grant-specific research and evaluation services; and

 

WHEREAS, pursuant to Sec.4.26(4)(a)2. and Sec.4.26(4)(b) of Madison General Ordinances, these grant-funded services are only available through our grant partners; and

 

WHEREAS, Dr. Jeffrey L. Lewis (dba Sustaining Natural Circles, LLC) will provide grant-funded research and evaluation services  ($35,000 3110020-54820-00000), including  data collection, analyzing data with residents and conducting focus groups, during the grant period of June 2016 through June 2017 (or through an extended grant end date as may be approved by USDOJ).

 

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are hereby authorized to execute a Purchase of Services Contract with Sustaining Natural Circles, LLC at the price and for the purposes set forth above.