Fiscal Note
The 2015 Fire Department capital budget includes $14,491,291 for the Fire Admin & Station No. 1 Remodel (MUNIS Project 10387). The total project cost is $15,756,925 and is funded through GO Borrowing and the proceeds from the sale of land. The proposed resolution will authorize a $108,000 sole source contract for a large format video wall and programming to existing equipment using remaining available funds in the Fire Admin & Station No. 1 Remodel project.
Title
Sole Source purchase of services from Communications Engineering Company (CEC) for the installation of Video wall in Command Center at Madison Fire Department Administration, 314 W. Dayton Street..
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The City of Madison had Communications Engineering Company (CEC) as its primary provider/installer of Audio Visual equipment throughout Fire Station No. 1 and Administration building remodel and build out
WHEREAS, funding of $107,944.01 is available for this contract.
WHEREAS the original specifications did not satisfy the future needs and use(s) of the Command Center; and
WHEREAS the original project scope included a Professional Audio/Visual System which specifically included a Crestron Digital Media Switcher with input/output cards and miscellaneous hardware that controlled lighting, audio/video, microphones and remote conferencing; and
WHEREAS the system that was designed in the original specification, was not ordered in full and the value was added back to the project in the form of a credit, and the related equipment furnished in the Command Center was credited 100%; and
WHEREAS this contract meets section 4.26(4)(a)7, which provides that a contract may be approved without a competitive selection process if the contractor has performed similar services on this project in the past and it would be economical on the basis of time and money to retain the same firm; and
WHEREAS Facilities Management has sufficient remaining funds in the 2015 Capital Budget to design, engineer, remodel, and equip the Madison Fire Station No. 1/ Admin; and
WHEREAS the Madison Fire Department requested to upgrade to a Professional Audio/Video System that will control lighting, microphones, audio, video and remote conferencing on a large format video wall in the Command Center.
NOW, THEREFORE, BE IT RESOLVED, that the 2015 Capital Budget to design, engineer, remodel, and equip the Madison Fire Station No. 1/ Admin. is hereby amended to allow a separate contract to furnish and install a Professional Audio/Video System, including a large format video wall in the Command Center and integrated programming to the existing remote Crestron controllers installed throughout the building.
BE IT FURTHER RESOLVED, that That the negotiated bid by Communications Engineering Company (CEC). be accepted and that the Mayor and City Clerk are hereby authorized to enter into a contract with the bidder contained herein, subject to the Contractor’s compliance with Section 39.02 of the Madison General Ordinances concerning compliance with the Affirmative Action provisions and subject to the Contractor’s compliance with Section 33.07 of the Madison General Ordinances regarding Best Value Contracting; and,
BE FINALLY RESOLVED, that the funds are encumbered to cover the cost of the project contained herein.