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File #: 42248    Version: 1 Name: Sole Source Authorization- Seiler Instrument
Type: Resolution Status: Passed
File created: 3/22/2016 In control: WATER UTILITY BOARD
On agenda: 3/29/2016 Final action: 5/3/2016
Enactment date: 5/5/2016 Enactment #: RES-16-00323
Title: Authorization for Madison Water Utility to use Seiler Instrument as a sole source provider of Trimble Navigation Limited to purchase a total station and related hardware.
Sponsors: David Ahrens

Fiscal Note

The proposed resolution authorizes a sole source contract between the Water Utility and Seiler Instrument to purchase a survey tool and hardware that will be used for construction projects. The estimated cost of the contract is $43,000. The contract will be paid through funds currently appropriated within the Water Utility 2016 operating budget for supplies (MUNIS 86100-53140-00000).

 

Title

Authorization for Madison Water Utility to use Seiler Instrument as a sole source provider of Trimble Navigation Limited to purchase a total station and related hardware.

 

Body

PREAMBLE

Madison Water Utility maintains a survey program to support construction, the creation of construction records, and system wide mapping. The total station is an essential tool to support the survey program. This resolution allows Madison Water Utility to enter into a sole source agreement with Seiler Instrument, the only local provider that can distribute Trimble Navigation Ltd. equipment

 

 

WHEREAS, Madison Water Utility maintains a survey program to support construction, the creation of construction records, and support ongoing mapping of the water system. A total station is a critical tool required to support the survey program; and

 

WHEREAS, Madison Water Utility has the need to upgrade an existing Sokkia Set 4B Total Station to an industry standard robotic total station. The current manual Sokkia total station has exceeded its service life, is no longer supported by the manufacturer, is difficult and costly to maintain, requires a two-person crew to operate, does not fully integrate in MWU’s Trimble land surveying environment, and is otherwise considered obsolete by modern standards; and

 

WHEREAS, With the exception of the Sokkia Set 4B, Madison Water Utility currently uses Trimble Hardware and Software to support the survey program. Trimble hardware and software is highly integrated; and

 

WHEREAS, A Trimble Navigation Ltd. robotic total station will allow Madison Water Utility to increase efficiency to conduct surveys with a single person crew, reduce set up time and the number of set ups required, and increase the accuracy of surveys; and

 

WHEREAS, A Trimble Navigation Ltd. robotic total station will integrate with MWU’s existing survey environment; and

 

WHEREAS, under MGO 4.26(4)(b),  if a service contract exceeds $25,000 and the contract was not subject to a competitive selection process, the contract shall meet one of the requirements of sec. 4.26(4)(a) and be approved by the Common Council, and signed by the Mayor and Clerk; and

 

WHEREAS,  this contract meets section 4.26(4)(a)2. which provides that a sole source contract may be approved if the services are available from only one person or firm, and Seiler Instrument is the only firm that provides the services of Trimble Authorized Survey Sales;

 

NOW, THEREFORE, BE IT RESOLVED, that the Common Council hereby authorizes the Mayor and City Clerk to enter into an agreement with Seiler Instrument, in an amount not to exceed $43,000 for the purchase of a total station and related components.