City of Madison - File #: 41900

• File #: 41900
• Version: 2
• Name: SUBSTITUTE: Authorizing the City to apply to the USDOT’s Beyond Traffic: The Smart City Challenge; and if selected, amend the 2016 Adopted Operating Budget to appropriate $100,000 in Traffic Engineering for a purchased service contract between the City of
• Type: Resolution
• Status: Filed
• File created: 2/18/2016
• In control: BOARD OF ESTIMATES (ended 4/2017)
• On agenda: 3/1/2016
• Final action: 3/29/2016
• Title: SUBSTITUTE: Authorizing the City to apply to the USDOT’s Beyond Traffic: The Smart City Challenge; and if selected, amend the 2016 Adopted Operating Budget to appropriate $100,000 in Traffic Engineering for a purchased service contract between the City of Madison and two consultants, the Wisconsin Traffic Operations & Safety Laboratory and _____ to prepare the final Smart City application; and, authorizing the City to submit the final application. A resolution authorizing the City to apply to the USDOT’s Beyond Traffic: The Smart City Challenge; and, if selected, authorizing the Mayor and City Clerk to sign an agreement with USDOT to accept a first round prize of $100,000; authorizing a contract between the City of Madison and two consultants, the Wisconsin Traffic Operations & Safety Laboratory and _____ to prepare the final Smart City application; and, authorizing the City to submit the final application.
• Sponsors: Paul R. Soglin

Date	Ver.	Action By	Action	Result
3/29/2016	2	COMMON COUNCIL	Place On File	Pass
3/21/2016	2	BOARD OF ESTIMATES (ended 4/2017)	RECOMMEND TO COUNCIL TO PLACE ON FILE - REPORT OF OFFICER	Pass
3/1/2016	1	COMMON COUNCIL	Referred
2/18/2016	1	Traffic Engineering Division	Referred for Introduction

Fiscal Note
City staff have prepared and submitted initial grant materials for first round consideration in the USDOT’s Beyond Traffic: The Smart City Challenge. The initial grant materials were prepared as a collaborative effort between Traffic Engineering, the Finance Department, and consultant assistance. Costs for consultant services associated with the initial grant were shared between Traffic Engineering and PCED.

If selected as a finalist, the City will receive a first round prize of $100,000. The proposed resolution will amend the 2016 Adopted Operating Budget for Traffic Engineering and authorize City staff to prepare the final round of grant materials. Funds awarded through the amendment will support additional consultant services to complete the final round of grant materials for the $50 million grand prize. Should the City not be selected as a finalist, the 2016 Adopted Operating Budget will not be amended.

The costs associated with completing the application for the USDOT’s Beyond Traffic: The Smart City Challenge included staff time in the Finance Department and the Traffic Engineering Division. These costs were covered with existing resources. In addition, approximately $25,000 from the 2016 Traffic Engineering and PCED budgets was paid to consultants to assist with the application preparation.

If the City receives the first round prize of $100,000, the Traffic Engineering capital budget, Project 45101, Smart Cities Grant, will be amended to reflect the grant revenues and offsetting consulting expenses. Those funds will be used for consulting services to assist with the preparation of an application for the $50 million Smart City Challenge grand prize. Additional City staff time will also be required to complete the application.

45101-45-200 $100,000
45101-45-201 ($100,000)

Title
SUBSTITUTE: Authorizing the City to apply to the USDOT’s Beyond Traffic: The Smart City Challenge; and if selected, amend the 2016 Adopted Operating Budg...