Title
Request from Briarpatch Youth Services for the use of Vilas Park for the Flower Power 5K on Sunday, May 22, 2016.
Body
Madison Parks staff proposes the following conditions for the Board of Park Commissioner’s consideration:
1. THE APPLICANT FOR A PARK EVENT PERMIT SHALL AGREE TO INDEMNIFY, DEFEND, AND HOLD THE CITY AND ITS EMPLOYEES AND AGENTS HARMLESS AGAINST ALL CLAIMS, LIABILITY, LOSS, DAMAGE, OR EXPENSE INCURRED BY THE CITY ON ACCOUNT OF ANY INJURY TO OR DEATH OF ANY PERSON OR ANY DAMAGE TO PROPERTY CAUSED BY OR RESULTING FROM THE ACTIVITIES FOR WHICH THE PERMIT IS GRANTED.
2. Organizer must notify area alder(s) at least 30 days prior to the event. Provide the alder with event information, including: location, date, schedule, activities, etc. The alder(s) to notify for this event is Sara Eskrich - district13@cityofmadison.com
3. Organizer will submit a certificate of insurance covering this activity which names the City of Madison as Additional Insured.
4. Organizer will apply for a Parade Permit
5. If the event will close street(s) or remove parking, event organizer must apply for a Street Use Permit.
6. Organizer will contact the Central Parks Maintenance Supervisor, Lisa Laschinger, at llaschinger@cityofmadison.com at least 30 days prior to your event to review site plans.
a. Organizer must abide by all recommendations/stipulations provided by the Maintenance Supervisor.
7. Organizer will leave a $1,000.00 refundable damage deposit with the Parks Office and agrees to be responsible for any damage to the park that occurs as a result of the event.
8. All fees will be paid and deposits made at least two weeks before the event.
9. Organizer will be responsible for ordering and paying for enough portable toilets for the event, based on expected attendance.
10. If using temporary structure(s) (e.g. tents, stages, inflatable structures, etc.), organizer will contact Digger’s Hotline (811) approximately ten days before 5/22/2016 and will get the Ti...
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