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File #: 40428    Version: 1 Name: Amending the 2015 Adopted Operating Budget of the Police Department by authorizing an additional $17,812 in revenue from the various agencies included in the Regional RMS Consortium, and allocating these funds to expenditures in software and licensing, tr
Type: Resolution Status: Passed
File created: 10/14/2015 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 11/3/2015 Final action: 11/3/2015
Enactment date: 11/5/2015 Enactment #: RES-15-00850
Title: Amending the 2015 Adopted Operating Budget of the Police Department by authorizing an additional $17,812 in revenue from the various agencies included in the Regional RMS Consortium, and allocating these funds to expenditures in software and licensing, training, overtime and associated benefits within the Police Department budget.
Sponsors: Paul R. Soglin

Fiscal Note

All expenditures for the installation, configuration, support, and maintenance of the TraCS application, related interfaces, and supporting systems will be covered by the additional revenue from the Regional RMS Consortium.  There is no impact on the levy.

 

Title

Amending the 2015 Adopted Operating Budget of the Police Department by authorizing an additional $17,812 in revenue from the various agencies included in the Regional RMS Consortium, and allocating these funds to expenditures in software and licensing, training, overtime and associated benefits within the Police Department budget.

Body

Preamble

The Madison Police Department (MPD), and agencies statewide, utilize and locally support TraCS (Traffic and Criminal Software) which is provided by the Wisconsin Department of Transportation for the generation of electronic citations and accident reports.  TraCS is an integral component in the information management chain in the data collection and issuance of citations, accident reports, and related documents.  Additionally, the interfaces between TraCS and squad Mobile applications as well as the MPD’s Records Management System (RMS) aid in the electronic processing of these records through their respective life cycles.

 

Since 2004, the MPD and numerous law enforcement agencies within Dane County continue to work collaboratively as a Regional Consortium.  In this Consortium, the City hosts, maintains, and supports the Records Management System, squad Mobile applications, and a myriad of supporting systems for the agencies within this agreement.

 

 

WHEREAS, due to the operational needs, advancements in technology, and budgeting for shared systems, the Regional Consortium agencies are requesting that the MPD host the TraCS application; and,

 

WHEREAS, in order to provide this service the MPD will need to purchase annual software licenses and pay maintenance fees for remote systems access and connectivity, as well as

workstation upgrades or additions; and,

 

WHEREAS, in addition to these licensing fees the MPD would be required to pay overtime for MPD technology personnel (MIS-2) to install, configure and maintain the services requested; and,

 

WHEREAS, training would also be required in order to continue to facilitate the utilization of this software.

 

NOW THEREFORE BE IT RESOLVED, that the 2015 operating budget be amended to allocate an additional $17,812 in revenue from the Regional RMS Consortium and $17,812 in expenditures by the MPD for the installation, configuration, support, and maintenance of the TraCS application, related interfaces, and supporting systems.  

 

BE IT FURTHER RESOLVED, that the expenditures be allocated as $6,759 for software licenses and maintenance (31280-54335), $35 for training (31280-54520) and $11,018 in overtime and associated benefits for MPD personnel ($9,627 31280-51310; $1,391 31280-52xxx).

 

BE IT FINALLY RESOLVED, that the revenue and expenditures will be maintained as part of the RMS Consortium operating budget project (#10804) (31200-42310)