City of Madison, Wisconsin | Legislative Information Center
Share to Facebook Share to Twitter Bookmark and Share
File #: 40128    Version: Name: City payroll processing period
Type: Ordinance Status: Passed
File created: 9/14/2015 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 10/20/2015 Final action: 10/20/2015
Enactment date: 10/29/2015 Enactment #: ORD-15-00111
Title: 2nd SUBSTITUTE Amending Section 4.10 of the Madison General Ordinances to increase the number of days for processing the City payroll.
Sponsors: Paul R. Soglin
Attachments: 1. 2nd Substitute Body, 2. Substitute Body, 3. Body
Fiscal Note
No appropriation required. Central Payroll may make pay advances under a hardship program; these funds will be recovered in subsequent pay checks. Overtime and compensated time off costs in certain agencies are expected to decrease by an estimated $100,000 annually. Agencies primarily affected include Police, Fire, Engineering and Metro Transit.
Title
2nd SUBSTITUTE Amending Section 4.10 of the Madison General Ordinances to increase the number of days for processing the City payroll.
Body
DRAFTER'S ANALYSIS: Under the current ordinance, the City pay period ends on a Saturday and employees are paid on the subsequent Friday. This schedule only allows two days to perform timekeeping functions within City Agencies. Under the proposed ordinance change, the pay period would end on a Saturday but City employees would be paid on the second subsequent Friday which allows payroll clerks and management in City agencies seven days to complete the timekeeping/certification responsibilities for payroll, instead of two. This seven-day processing period is comparable to most large employers including the State of Wisconsin and Dane County. While the processing period is increasing, employees will still be paid every two weeks as has been the longstanding City practice.
The additional five days of processing time reduces overtime costs for the City particularly in larger departments like Police, Fire, Metro and Engineering. Increasing processing time will also enhance the accuracy of paychecks because it ensures that employees have sufficient time to report hours worked or compensated absence accrual use on the final days of the pay period. Further it provides supervisors, managers and payroll clerks sufficient time to validate those reported hours to ensure accuracy before Department/Division heads certify payroll. The additional time also allows worker’s compensation incident reports to be processed by our Third Party Administrator ensuring employees are rec...

Click here for full text