City of Madison - File #: 40254

• File #: 40254
• Version: 1
• Name: The Hiebing Group, Inc. Advertising Contracts Resolution (4 year, 2015, 2016, 2017, 2018)
• Type: Resolution
• Status: Passed
• File created: 9/29/2015
• In control: MONONA TERRACE COMMUNITY AND CONVENTION CENTER BOARD
• On agenda: 11/3/2015
• Final action: 11/3/2015
• Enactment date: 11/5/2015
• Enactment #: RES-15-00862
• Title: Authorizing the City to execute a service contract for a 1 year term of service, with three 1 year renewal options, provided by The Hiebing Group, Inc., for marketing and advertising of Monona Terrace Community and Convention Center.
• Sponsors: Michael E. Verveer

Date	Ver.	Action By	Action	Result
11/3/2015	1	COMMON COUNCIL	Adopt	Pass
10/22/2015	1	MONONA TERRACE COMMUNITY AND CONVENTION CENTER BOARD	RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER	Pass
10/12/2015	1	BOARD OF ESTIMATES (ended 4/2017)	Return to Lead with the Recommendation for Approval	Pass
10/6/2015	1	MONONA TERRACE COMMUNITY AND CONVENTION CENTER BOARD	Referred
10/6/2015	1	COMMON COUNCIL	Refer	Pass
9/29/2015	1	Attorney's Office	Referred for Introduction

Fiscal Note
The proposed resolution includes approval of a $100,000 service contract with The Hiebing Group, Inc. for marketing and advertising of Monona Terrace Community and Convention Center. Funding for marketing and advertising services is included in Monona Terrace’s annual operating budget. The total amount budgeted in 2015 and 2016 for marketing and advertising of Monona Terrace includes funds in anticipation of the contract with The Hiebing Group, Inc. The fiscal impact of the proposed resolution is $100,000 in funds provided by the Room Tax for each year the contract is renewed.
Title
Authorizing the City to execute a service contract for a 1 year term of service, with three 1 year renewal options, provided by The Hiebing Group, Inc., for marketing and advertising of Monona Terrace Community and Convention Center.
Body
WHEREAS, funding for marketing and advertising services is provided for each year as part of the adopted Monona Terrace operating budget; and

WHEREAS, City Purchasing Ordinances provide under sec. 4.26(4)(b), of the Madison General Ordinances that, if the aggregate amount of the fee for services in a contract exceeds $25,000 and the contract was not subject to a competitive bidding process, the contract shall meet one of the other requirements of sec. 4.26(4)(a) and must be approved by the Common Council; and

WHEREAS, the proposed contract with The Hiebing Group, Inc. meets the exception to the bidding process in section 4.26(4)(a)2 which states "The service required is available only from one person or firm"; and

WHEREAS, under Sec. 33.21(11), Madison General Ordinances, the Chair of the Board and the Director of Monona Terrace are authorized to sign contracts for the benefit of the Monona Terrace Community and Convention Center;

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Clerk are authorized to execute a service contract, for a one year term, with option for three additional one year renewals, for marketing and...