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File #: 38777    Version: 1 Name: Fire Contract-State Haz Mat
Type: Resolution Status: Passed
File created: 6/3/2015 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 7/21/2015 Final action: 7/21/2015
Enactment date: 7/22/2015 Enactment #: RES-15-00603
Title: Approving a contract with the State of Wisconsin, Department of Military Affairs for the Fire Depatment to provide regional hazardous materials response system services.
Sponsors: Paul E. Skidmore
Attachments: 1. 20150519143121496.pdf

Fiscal Note

The full cost of this contract will be reimbursed through the State of Wisconsin. There will be no impact on the 2015 General Fund budget.

Title

Approving a contract with the State of Wisconsin, Department of Military Affairs for the Fire Depatment to provide regional hazardous materials response system services.

Body

[PREAMBLE

The contract with the City for Fire Department Regional Hazardous Materials Response Team services expired on June 30, 2015.The new contract is with the State of Wisconsin, Department of Military Affairs, Division of Emergency Management.  The contract period starts on July 1, 2015 and is thorough June 30, 2017. The contract funding is $160,085.71 annually.

 

The contract is to subsidize some of the costs for team training, employee stipend as a certified responder and medical examinations as required for team members.  Also, the City can claim reimbursement for any response costs.

 

Current contract language as to indemnification and insurance provisions does not comply with the City's standard policy for contracts.  The language would be the same as contained in the current agreement.

 

The two-year contract budget  is:

 

 

7/1/15-6/30/16

 

 

 

 

 

 

AMOUNT

 

Premium Pay

     66,050.00

12503020-51120

Overtime Salaries

     15,000.00

12503020-51310

Benefits

     27,160.72

12503020-52000

Cell phones

       1,500.00

12503020-54121

Equip repair

       7,600.00

12503020-54330

Training/Travel

       2,500.00

12503020-54520

Medical services

     27,000.00

12503020-54545

Other Services

       1,000.00

12503020-54810

Memberships

       1,210.00

12503020-54535

Gen Equip supp

     10,064.99

12503020-53413

Work Supplies

       1,000.00

12503020-53210

Revenue

 (160,085.71)

30049

 

7/1/16-6/30/17

 

 

 

 

 

 

AMOUNT

 

Premium Pay

     68,031.50

12503020-51120

Overtime Salaries

     15,450.00

12503020-51310

Benefits

     27,975.54

12503020-52000

Cell phones

       1,500.00

12503020-54121

Equip repair

       6,500.00

12503020-54330

Training/Travel

       2,500.00

12503020-54520

Medical services

     27,000.00

12503020-54545

Other Services

       1,000.00

12503020-54810

Memberships

       1,210.00

12503020-54535

Gen Equip supp

       7,918.67

12503020-53413

Work Supplies

       1,000.00

12503020-53210

Revenue

 (160,085.71)

30049

 

 

WHEREAS, the City and the Fire Department wish to continue as a Regional Hazardous Materials Response Team for the State of Wisconsin.

 

NOW, THEREFORE, BE IT RESOLVED, that the City approve the contract with the State of Wisconsin, Department of Military Affairs, Division of Emergency Management for the Fire Department to provide services as a regional hazardous materials team for the contract period of July 1, 2015 thorough June 30,2017.

 

BE IT FURTHER RESOLVED, that the City approve the following contract language on indemnification and insurance:

 

5.4                     Contractor Indemnification of State:  When acting as other than an agent of the Division under this Agreement, and when using the State's or Division's vehicles or equipment, the Contractor shall indemnify, defend and hold harmless the State, Division, its officers, Divisions, agents, employees, and members from all claims, suits or actions of any nature arising out of the activities or omissions of Contractor, its officers, subcontractors, agents or employees.

 

7.7                     Hold Harmless:  The Division of Emergency Management, the Department of Military Affairs, and the State of Wisconsin shall be held harmless in any disputes the team and/or fire department may have with their employees. This shall include, but not be limited to, charges of discrimination, harassment, and discharge without just cause.

 

The City will indemnify the State  and hold harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions or claims as stated in Exhibit A (32) of the contract.

 

 

BE IT STILL FURTHER RESOLVED, that the Council approve the annual program budgets for the Fire Department State Regional Hazardous Materials Team for the contract period July 1, 2015 thorough June 30, 2017.

 

BE FINALLY RESOLVED, that the Mayor and other necessary City officials are authorized to execute the necessary contract documents.