Madison, WI Header
File #: 38026    Version: Name: Creation of a new 1.0 FTE LTE Clerk Typist 2 position (#TBD) in the Treasurer’s budget, to be underfilled as a Clerk Typist 1 and shared between the Treasurer and Assessor’s offices.
Type: Resolution Status: Passed
File created: 4/13/2015 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 5/19/2015 Final action: 5/19/2015
Enactment date: 5/21/2015 Enactment #: RES-15-00437
Title: SUBSTITUTE - Amending the 2015 Operating Budget for the City Treasurer and City Assessor by the appropriation of $39,486 from the Contingent Reserve for a LTE clerk/typist I, funded 70% in the city treasurer’s budget and 30% in the city assessor’s budget.
Sponsors: Paul R. Soglin
Attachments: 1. BOE Memo Clerk TypistTreasurer.pdf, 2. Shared Admin Clerk.pdf, 3. Treasurer LTE.pdf, 4. 38026 Version 1.pdf
Fiscal Note
This resolution would add funding to the Treasurer and Assessor Offices by appropriation of $39,486 from the Contingent Reserve. The amendment needed would be as follows:

Treasurer's Office: Addition of $27,468, as follows:
21100-51110-00000 Permanent salaries: $24,000,
21100-52610-00000 FICA: $1,836,
21100-52510-00000 WRS $1,632.

Assessors Office: Addition of $12,018, as follows:
10100-51110-00000 Permanent salaries: $10,500,
10100-52610-00000 FICA: $804,
10100-52510-00000 WRS: $714.

Contingent Reserve: Reduction of ($39,486):
110020-56620-00000 General Fund Contingent Reserve: (39,486).

The available balance of the Contingent Reserve currently stands at approximately $882,867.

Title
SUBSTITUTE - Amending the 2015 Operating Budget for the City Treasurer and City Assessor by the appropriation of $39,486 from the Contingent Reserve for a LTE clerk/typist I, funded 70% in the city treasurer’s budget and 30% in the city assessor’s budget.


Body
WHEREAS the City Treasurer is responsible for processing all payments to the city; and

WHEREAS the recent implementation of Tyler Technology’s cashiering system and ERP system (MUNIS) has meant additional responsibilities for the city treasurer’s office in providing assistance to other city departments learning the system; and

WHEREAS since the beginning of the monthly billing cycle for the Madison Municipal Services bill, the treasurer’s has seen a fivefold increase in the number of these bills processed each month; and

WHEREAS the first year of collecting property taxes in four installments has required additional staff time to develop new processes for handling 50,000 additional tax payments in 2015; and

WHEREAS the City Assessor’s office has a need for additional help during their busy times of the year:

NOW THEREFORE BE IT RESOLVED that the 2015 Operating Budget be amended to transfer $ 24,000 to the Treasurer’s budget 21100-51110 (Permanent salaries), $ 1,836. to 21100-52610 (FICA), and $ 1,...

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