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File #: 36655    Version: 1 Name: Authorization for Purchase of Services agreement with Home Health United
Type: Resolution Status: Passed
File created: 12/22/2014 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: 1/20/2015 Final action: 1/20/2015
Enactment date: 1/23/2015 Enactment #: RES-15-00055
Title: Authorization for Purchase of Services agreement with Home Health United
Sponsors: Matthew J. Phair
Fiscal Note
This is a standing contract for use for mass clinics in the event of a pandemic--part of PHMDC's preparation for a public health emergency. While this contract is not included in the PHMDC operating budget, the department has an emergency preparedness grant that can be used to help cover costs. During the most recent pandemic (H1N1 in 2009 and 2010) federal funding was available to cover the costs of the department's response. It is anticipated that if there is another pandemic sufficiently widespread to require mass clinics, federal funding will again be available.  No appropriation is required.
 
Title
Authorization for Purchase of Services agreement with Home Health United
Body
[PREAMBLE
 
During the response to H1N1, Public Health-Madison and Dane County (PHMDC) contracted with Home Health United (HHU Xtra Care, Inc.) to provide nurses for both school-based immunization clinics and the two mass immunization clinics. Since that time, PHMDC has maintained a standing agreement with Home Health in the event that PHMDC does not have sufficient nurses available to conduct clinics, typically a mass or school clinic that PHMDC is conducting in response to a public health emergency. The contract with HHU has expired, and both parties would like to enter into a new contract.  
 
Body:
WHEREAS Public Health-Madison and Dane County (PHMDC) is responsible for emergency preparedness planning, and
 
WHEREAS PHMDC has developed plans to conduct school-based and mass immunization clinics in response to a public health emergency should that be indicated, and  
 
WHEREAS PHMDC does not have sufficient staff available to conduct such clinics, HHU Xtra Care, Inc. is able to provide contract nurses to assist with such clinics, and
 
WHEREAS, under the Intergovernmental Agreement that created the joint health department,  PHMDC must follow the City's purchasing policies and the City's purchasing policies require council authorization for service contracts over $25,000 if the contractor was not selected with a formal RFP; and
 
WHEREAS, a formal selection process was not used to select HHU for this contract because PHMDC is happy with HHU's performance during the H1N1 outbreak and desires to renew the contract to provide continuity and coverage in the case of an emergency, and MGO 4.26(4)(a)7. allows the use of a contractor who has provided similar services in the past, with council approval;
 
NOW THEREFORE BE IT RESOLVED, that the Board of Health for Madison and Dane County, on behalf of Public Health-Madison and Dane County is authorized to enter into a purchase of services agreement with HHU Xtra Care, Inc. to provide contract nurses in the event that PHMDC does not have sufficient nurses available to conduct clinics, with an initial term of two years for up to $25,000 per year, with up to two (2) additional one-year renewals and authorizes the Director of Public Health-Madison and Dane County to sign the agreement.