City of Madison, Wisconsin | Legislative Information Center
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File #: 36248    Version: 1 Name: Kubra Contract 2014
Type: Resolution Status: Passed
File created: 11/14/2014 In control: BOARD OF ESTIMATES (ended 4/2017)
On agenda: Final action: 2/3/2015
Enactment date: 2/9/2015 Enactment #: RES-15-00080
Title: Authorizing the Mayor and City Clerk to sign a contract with Kubra Data Transfer, Ltd for printing, mailing, and online bill pay services for the Treasurer’s office, Water Utility and Parking Utility.
Sponsors: Paul R. Soglin
Fiscal Note
No appropriation is required. Modest savings may be realized if some customers elect to receive electronic bills instead of paper bills.
Title
Authorizing the Mayor and City Clerk to sign a contract with Kubra Data Transfer, Ltd for printing, mailing, and online bill pay services for the Treasurer’s office, Water Utility and Parking Utility.

Body
WHEREAS, the City intends to begin using the model of bill presentment and payment known as Electronic Bill Presentment and Payment (“EBPP”) for some of its billing types, including water bills, certain parking utility fees, and real and personal property tax bills; and

WHEREAS, EBPP has the potential to save the City significant expenses by delivering bills electronically to customers who permit that form of delivery, saving printing and mailing costs, and facilitating online payments; and

WHEREAS, Kubra Data Transfer Ltd (“KUBRA”) was selected by a team of city staff through a competitive RFP process as the vendor to provide EBPP services; and

WHEREAS, KUBRA has proposed a solution and pricing structure that will result in fewer bills being printed and mailed and budgeted expenses for 2015 assume existing costs with the result being a likely reduction in expenses; and

WHEREAS, KUBRA will cover the expense of credit card processing for the Water Utility by charging customers who choose to pay by credit card a convenience fee, further increasing savings to the City; and

WHEREAS, although this contractor was selected through a competitive process, MGO 4.26 requires Common Council approval for a service contract that exceeds three years and the proposed contract is for three (3) years with two optional one (1) year renewals;

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Clerk are authorized to execute necessary contract documents with Kubra Data Transfer Ltd and any payment processing providers, to provide both print and mail and Electronic Bill Presentment and Payment services for the Wa...

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