Title
Request from the Madison Professional Police Officers' Association for the use of Door Creek Park on Saturday, October 18, 2014 for a 5k Run called the Donut Dash.
Body
Parks Staff recommends approval, based on the following conditions:
1. Aldermanic notification. (Alder. Lauren Cnare, District 3 - already done)
2. Organizers will schedule a site plan meeting at the park with Craig Klinke, the East Parks Maintenance Supervisor (246-4508 or cklinke@cityofmadison.com <mailto:cklinke@cityofmadison.com>) at least two weeks before the event, and agree to any site recommendations he may make.
3. Organizers will provide an insurance certificate covering this event and naming the City of Madison as "additional insured".
4. Organizers will provide a $1,000 (refundable) damage deposit with the Parks Division prior to the event and acknowledge that they will be responsible for any and all actual field renovation costs which may result from this event.
5. Organizers understand that no permanent marking of streets, paths, or sidewalks will be allowed - chalk may be used, but not spray paint, spray chalk, or stickers.
7. Organizers will provide a complete event schedule, route map, and site plan, at least two weeks before the event.
8. Organizers understand that no driving or parking on the grass is allowed.
9. Organizers will be responsible for full clean-up of the park areas they use, immediately after the event.
10. Amplification will be allowed from 8am to Noon, but sound will be kept to a reasonable level at all times, and particularly early in the morning.
11. Nothing will be sold in the park; food and beverages may be served to participants.
12. No temporary structures other than 10' X 10' pop-ups will be set up, unless organizers apply for a temporary structure permit.
13. Fees will be paid and the approved insurance will be on file in the Park Office at least two weeks before the event.
Estimated fees:
Scheduling Fee: $120.00
PA Permit: $100.00
Plus Wisconsin sales tax